Grant Program Coordinator

The primary purpose of the Program Coordinator position is to provide administrative support for the departmental pre and post award activities, reporting and analysis of financial management data, and coordination and facilitation of clinical research program. Requires the ability to establish priorities, manage multiple tasks and complete work assignments accurately and on time.

JOB SPECIFIC COMPETENCIESPre and Post Award Administrative Support:

* Assists with project submission proposals for submission to the Office of Research Administration or Office of Sponsored Programs
* Creates, coordinates, and reviews application with Grant Program Manager prior to submission to ensure quality and regulatory compliance
* Mentors and develops others in the grant program process
* Assists Grant Program Manager to ensure accuracy and compliance of all grants with sponsor regulations and institutional policy
* Meets with Principal Investigators and Grant Program Manager to proactively review and evaluate grant research plan
* Responsible for preparing all grant-related reports and completion of all requests for information to the respective agencies
* Proactively works with Grants and Contracts to prepare, coordinate, and submit invoices for grant funding.
* Attends Grants Administrative Meetings, as well as other research related meetings

Financial Management Support:

* Assists with overall operations of the department's financial processes.
* Performs monthly 100% reconciliation for all department accounts, including expenditures, salary and fringe.
* Maintains department FACT table by performing quarterly reviews and confirming FACT attributes for new account requests
* Monitors and advises on the reallocation of funds and transfer of expenses as appropriate
* Creates and maintains a filing system for personnel action JDUFs.
* Reviews expenditures and account balances for specified department chart field strings
* Reviews expense reimbursement reports prior to submission

Coordination of Protocols and Clinical Research Program:

* Provides administrative services for the coordination of clinical trials
* Effectively conducts assigned operations related to the management of research protocols.
* Creates, coordinates and maintains a processing and tracking system for clinical studies and related paperwork
* Communicates verbally and in writing, as needed or as requested by the principal investigator of the study, with internal reviewers or external agencies
* Coordinates regulatory correspondence on clinical research studies.
* Reviews protocol documents including abstracts, text and informed consent for relevant information.
* Assists in modifying consents and submits to IRB.
* Assists in the collection and evaluation of data
* Assists Principal Investigator in submitting required documents to the Institutional Review Board and the Office of Research for continuing reviews and amendments to the protocol as needed.
* Responsible for creating, maintaining, and gathering of all project related regulatory documents, including Informed Consent Forms, protocol-related training certificates of all personnel, protocol approval letters, continuation review approval documents, sponsor issued documents, and email correspondence with other study sites, institutional IRB, FDA, and the study sponsor.

Special Projects and Other Duties:

* Develop and determine priorities and monitor status of special projects
* Other duties as assigned.

COMPETENCIES

Develop Oneself - Pursue learning and self-development; actively seek feedback; transfer learning into next steps; set high standards of performance; drive for results and achievement.

Oral Communication - Express ideas clearly and concisely in groups and one-to-one conversations; create an environment with open channels of communication.

Team with Others - Initiate, develop, and manage relationships and networks; encourage collaboration and input from all team members; value the contributions of all team members; balance individual and team goals.

Technical/Functional Expertise - Demonstrate technical proficiency required to do the job; possess up-to-date knowledge in the profession; provide technical expertise to others.

Service Orientation

Provide service to our stakeholders, including patients, caregivers, colleagues and each other, in a safe, courteous, accountable, efficient and innovative manner to include:

* Promoting inclusiveness and collegiality that demonstrates respect and professionalism to our stakeholders at all times

* Modeling safe, ethical behavior that mitigates risk to the institution through sound business practices, and adherence to MD Anderson's Standards of Conduct, institutional policies and procedures

* Responding to requests in a timely manner while proactively communicating expectations for procedures, service arrival, or project deliverables to stakeholders

* Using the steps to HEAL (Hear, Empathize, Address and Learn) the relationship when service recovery is needed

WORKING CONDITIONS

Frequency

Deadlines
Noise
On Call
Patient Contact
Traveling
Sedentary Environment

--
Occasionally 11-33%

Occasionally 11-33%
Occasionally 11-33%
Frequent 34-66%

PHYSICAL DEMANDS

Frequency

Weight

Bending/Stooping
Carrying
Eye/Hand Coordination
Keyboarding
Lifting
Pushing/Pulling
Reaching
Sitting
Standing
Walking

Occasionally 11-33%
Occasionally 11-33%
Occasionally 11-33%
Constant 67-100%
Occasionally 11-33%
Occasionally 11-33%
Occasionally 11-33%
Frequent 34-66%
Occasionally 11-33%
Occasionally 11-33%

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20-50 lbs
--
--
20-50 lbs
20-50 lbs
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--
--
--

COGNITIVE DEMANDS

Appropriate Behavior
Attention to detail
Comprehending
Creativity
Critical Thinking
Following Instructions
Giving and Receiving Constructive Feedback
Interpersonal Skills
Multitasking
Oral Communication
Organizing
Reading Skills/Comprehension
Selective Attention
Working Alone
Written Communication

EDUCATION:
Required: Bachelor's degree.

Preferred: Master's degree.

EXPERIENCE:
Required: Three years of extensive administrative experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis. With preferred degree, one year of experience required.

Preferred: Grant experience.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html