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Research Administration Associate - Pre-Award

Baylor College of Medicine
Houston, Texas
Closing date
Apr 12, 2023

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Health Sciences, Medicine
Position Type
Full Time
Job Type
Research Scientist
Organization Type

Supports the Department of Pediatrics/Newborn & Palliative Care. The Research Administration Associate will primarily focus on advanced level support in pre-award administration, at the grant application proposal stage; but will also contribute to award activities throughout the award life cycle: cost assessment, budget development, financial set-up, resource allocation, and preparation of quarterly reports. Primary focus will include Basic Science and Human Subject Research, with a significant amount of awards that are federally funded.

Job Duties

  • Provides guidance to investigators for proposal development and submission, by interpreting granting agency guidelines and instructions.
  • Provides budget input and guidance to principal investigators when drafting budget justifications, creates the budget spreadsheets, and completes other budget forms for submission and reporting.
  • Negotiates industry-sponsored contracts, including clinical trial agreements, sponsored research agreements, and material transfer agreements.
  • Communicates with BCM Accounting, Grants & Contracts, and collaborating institutions to ensure sub-awards and independent consultant agreements are established and executed in a timely manner.
  • Manages Cost/Effort allocations in PEPT/SAP for research faculty, employees, and learners.
  • Manages the Time/Effort certification process in the BCM Effort Reporting System.
  • Ensures compliance with all federal, sponsor, and institutional policies and guidelines and serves as a liaison between faculty, employees, learners, Baylor College of Medicine, and sponsors.
  • Reports through the Pediatrics-Research Resource Office and Division leadership for key deliverables.
  • Pre-award management for each division. (Awards range from $50K -$1M/ea.)
  • Manages awards and sub-awards from multiple sponsors and outside institutions: industry, clinical, federal, and foundation - including, but not limited to CDC & NIH.

Minimum Qualifications

  • Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.

Preferred Qualifications

  • Minimum of 2 years of relevant experience, in grant application development, budgeting, and/or grant financial management.
  • Contract management and/or accounting a plus.
  • Prior experience working in an academic research setting.
  • Must be able to work independently, with limited supervision, supporting (10-15) active researchers in Pediatric/Newborn & Palliative Care.
  • Should be familiar with pre-award grant submission processes.
  • Comfortable with creating and managing contracts, subcontracts, and able to coordinate multiple projects at one time.
  • Ability to understand and manage the complexities of research grants, including issues related to informed consent, access to data, and conflict of interest.
  • Strong attention to detail and data quality.

Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



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