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Senior Research Administration Associate - Post Award

Baylor College of Medicine
Houston, Texas
Closing date
Apr 12, 2023

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Health Sciences, Medicine
Position Type
Full Time
Job Type
Research Scientist
Organization Type

Supports the Department of Pediatrics/Gastroenterology. The Senior Research Administration Associate will be responsible for the pre-award and post-award financial management activities of grants, managing the full award life cycle, from application to award closeout. Primary responsibilities include managing cost assessment, budget development, financial set-up, resource allocation, and preparation of quarterly reports.

Job Duties

  • Manages data of all active, pending, and closed grants for Pedi-Gastroenterology: number of submissions, number of awards, faculty effort and other statistics related to grant reporting.
  • Provides budget input and guidance to principal investigators when drafting budget justifications, creates the budget spreadsheets, and completes other budget forms for submission and reporting.
  • Negotiates industry-sponsored contracts, including clinical trial agreements, sponsored research agreements, and material transfer agreements.
  • Communicates with BCM Accounting, Grants & Contracts, and collaborating institutions to ensure sub-awards and independent consultant agreements are established and executed in a timely manner.
  • Manages Cost/Effort allocations in PEPT/SAP for research faculty, employees, and learners. -Manages the Time/Effort certification process in the BCM Effort Reporting System.
  • Ensures compliance with all federal, sponsor, and institutional policies and guidelines and serves as a liaison between faculty, employees, learners, Baylor College of Medicine, and sponsors.
  • Supports (10-20) Active Researchers in Pedi-GI, a department with 40+ Faculty members.
  • Post-award management of the Division of Gastroenterology research portfolio. (Awards range from $50K -$2M)
  • Manages complex awards and sub-awards from multiple sponsors and outside institutions: industry, clinical, federal, and foundation, including, but not limited to CDC & NIH.
  • Leads grant administration of bench/translational/clinical research -Must have wide-depth of knowledge with relevant experience of contracts, subcontracts, be highly comfortable managing multiple projects at one time.
  • Reports through the Pedi-RRO Office and Pedi-GI leadership for key deliverables.

Minimum Qualifications

  • Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Four years of relevant experience.

Preferred Qualifications

  • Experience with grant application development, budgeting, and/or grant financial management.
  • Must have a working knowledge of sponsor application submission systems such as ASSIST, Workspace, and Proposal.
  • Prior experience working in an academic research setting.
  • Ability to understand and manage the complexities of research grants, including issues related to informed consent, access to data, and conflict of interest.
  • Strong attention to detail and data quality.

Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.



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