Grant Program Manager

University of Texas MD Anderson Cancer Center
Houston, Texas
Closing date
Mar 28, 2023

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Health Sciences
Organization Type

Job Details

The primary purpose of the Grant Program Manager position is to provide administrative oversight of the grant process within the SVP, Discovery & Platform and Institute for Data Science in Oncology operational units. Functions include administrative planning for grants, assisting with writing grant applications, tracking and reporting of grants, and effort reporting. This position impacts the capability of the Division to reach its scientific and administrative goals.


1. Pre-Award Grant Management:
* Provide administrative planning and support for all research funding initiatives (federal, pharmaceutical, and philanthropy, institutional and other).
* Demonstrate excellent oral and written communication skills when contacting other institutions and agencies by phone or email. Provide appropriate and timely responses to sponsor queries.
* Assist with the preparation and submission of progress reports to the funding agencies as required; requests updates from investigators.
* Develops and reviews all grants for accuracy and compliance in Division before submission to OSP
* Communicates with the Office of Grants and Contracts, Office of Research Administration and sponsors regarding grant preparation/submission, including subcontracts, etc.
* Prepares budgets, progress reports and other ad hoc sponsor requests
Communicates with personnel at other institutions (subcontracts) regarding deadlines, budgets and other requirements for division collaborative grants
* Develops and maintains library of templates and resources for the Division.
* Creates documents containing specific information on all Departments, to include employees, job titles, salaries, percent efforts, and starting/ending dates on funding sources; Grants-related documents; Budget templates.
* Establish tracking of milestones and timeline for each project.

2. Post-Award:
* Assure that all research-related subcontract documentation are current; works with subcontracting investigators, Office of Research Administration and Grants & Contracts Accounting to establish subcontracts, monitor expiration dates, request extensions or terminations as needed.
* Monitor rates of expenditures on grants and contracts and proactively advises leadership of all necessary changes in salary support and other expenditures to ensure zero balances at study expiration. Ensures expired accounts are closed in a timely manner.
* Creates and tracks invoicing of and payment by various vendors/sponsors.
* Works closely with Director, Strategic Research Finance, Director, Research Planning & Development, and Operations Manager regarding research related fiscal matters.

3. Effort Reporting/Closeouts:
* Assists in the correct and timely salary allocation on all assigned grants.
* Assists in preparing of notification or requests for approvals for changes in effort and funding.
* Participates in close out activities.

Other duties as assigned.

Required: Bachelor's degree.

Required: Two years of grant management experience such as grant writing, grant submission and financial administration and one year of lead or supervisory experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis. Successful completion of the LEADing Self Accelerate program may substitute for one year of required supervisory or management experience.

Preferred Experience: Knowledge with Industry Contracts, CPRIT grants, and P01 grants.

Required: Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.


The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2023 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.

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