Senior Research Administration Associate - Clinical Research Billing and Finance

Summary

The Senior Research Administration Associate for clinical research billing and finance will have primary responsibilities associated with the post-award financial management activities of clinical research studies within the Department of Pediatrics, Research Resource Office (RRO). Key responsibilities will include tracking expenses and invoices, collecting payments, account reconciliations, reporting on expenses, revenues, and receivables. Additional responsibilities may include cost assessment, budget negotiations and development, financial set-up, and resource allocation.

This position has a hybrid work option working remotely but may require minimal time in an office setting.

Job Duties

• Manage post-award financial management activities of clinical research studies.
• Responsible for invoicing sponsors, affiliated vendors, and payment tracking.
• Create and submit invoices for protocol-related items, study visits, pass through cots, patient-related expenses per the completed contract and internal invoices for staff time and effort allocation into study accounts.
• Work with sponsors and clinical teams to resolve queries regarding invoices and/or payments due.
• Track all billed invoices and follow up with study sponsors and enter the payments in the CTMS Finance Module.
• Oversee data of all active, pending, and closed RRO clinical trials
• Prepare monthly reports using SAP accounting software, BRAIN, CTMS and/or contract tracking data
  • Review research expenditures to ensure accuracy and appropriateness prior to billing sponsor
  • Invoice industry sponsors in a timely manner to ensure payment
  • Maintain budget section in Clinical Trial Management System (CTMS) - Generates reports
• Track all revenue and expenditures related to studies in CTMS.
• Assist with creation and reconciliation of internal/external billing policy, ensuring compliance with applicable federal regulations.
• Assist with developing and maintaining SOP's and procedural guides/guidelines.
• Evaluate and review clinical trials ready for financial closure. Review study progress and perform comprehensive final billing reconciliation.
• Additional duties may include budget negotiations and planning.
  

Minimum Qualifications

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Four years of relevant experience.

Preferred Qualifications

• Direct experience in the clinical trials billing and budgeting areas
• Experience in accounting or clinical research related field
• Prior experience working in an academic research setting
• Understanding of accounting principles and post-award management of a clinical trial study
• Strong attention to detail and data quality
• Ability to understand and manage the complexities of research contracts, including issues related to informed consent, access to data, and conflict of interest
• Strong communications skills
• Ability to effectively communicate and explain matters to internal and external clients and stakeholders

Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

14398

CA; CH; SN