The Grant Program Coordinator will coordinate and facilitate compilation of data and completes documents in support of internal and external funding applications. Organizes and maintains documents, records and data in support of financial and research activities. Demonstrates proficiency with external and internal financial and research databases, guidelines, regulations and procedures, and trains others. Performs level-specific financial tasks.
Pre-Award / Research Administrative Coordination:
Coordinates administrative support and compilation of data and forms for preparation and submission of funding proposals. Demonstrates proficiency with proposal requirements and agency guidelines. Drafts budgets, prepares grant forms and appendices, completes related documents and facilitates such actions by investigators and staff, monitoring the accuracy and conformity to requirements. Trains designated staff. Communicates with funding agencies, institutional departments and internal and external stakeholders.
Data and Records:
Implements systems for compilation, organization, maintenance, storage and dissemination of records, reports, data and information. Produces and maintains reports, announcements and lists, for example, protocol prioritization lists, funding opportunities, active and pending grants, and reports required by funding agencies and Grants and Contracts for progress reports and grant closeout. Monitors and maintains institutional databases involving research and financial data. Drafts policies and procedures related to job function.
Performs expense verification and reconciliation on designated chart fields or financial activities. Monitors budget activities, including personnel, purchase order balances and invoicing. Assists with free balance reporting and resolution of financial events such expense transfers, disputes, reallocations, tracking revenue, invoicing, clearing of deficits, and close-outs. Maintains financial spreadsheets and metrics for financial reporting. Assists with financial projections.
Other duties as assigned.
Required: Bachelor's degree.
Preferred: Master's degree.
Required: Three years of extensive administrative experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis. With preferred degree, one year of experience required.
Preferred: Basic science lab/administrative experience. Research financial (budget) and grant submission experience. Intermediate to Advanced Excel experience.
Preferred Certification: CCRC, CCRP, CCRA
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html