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Specialist, Trade Compliance

Cambridge, Massachusetts, United States
Closing date
Dec 9, 2022

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Other, Legal/Regulatory Affairs
Position Type
Full Time
Organization Type
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Job Description

5,600. The number of people dedicated to discovery. The Novartis Institutes for BioMedical Research (NIBR) is the innovation engine of Novartis. We collaborate across scientific and organizational boundaries, with a focus on powerful new technologies that have the potential to help produce therapeutic breakthroughs for patients.

The Specialist Trade Compliance is responsible for helping support compliant import and export activities of NIBR with applicable national and international laws and regulations pertaining to international trade and with Novartis policies and standards.

Information & Compliance Management situated within the Scientific Operations (SO) organization, is responsible for providing integrated programs and services that support our scientific community and has a mission to enable the Novartis Institutes for BioMedical Research’s (NIBR) lab scientists to focus on science through holistic lifecycle research material management ensuring compliance with business, legal and regulatory requirements. ICM consists of four sub-functions and this role provides support in Trade Compliance (TC).

Your key responsibilities include, but are not limited to:

• Helps ensure compliance for export/import transactions, including the completion of export/import documentation, execution of export/import license determination, issuance of shipper’s letter of instruction, filing of Electronic Export Information and export/import record retention. Reviews and approves export requests.
• Verifies shipment documentation of research materials for proper valuation, classification, country of origin, and record retention
• Interfaces with customs brokers, suppliers and service providers to ensure consistency with defined import/export processes as required.
• Supports USA Shipping Desks and NIBR Scientists with problematic shipments.
• Reviews for HTS, value, FDA, USDA; make manual corrections to docs if needed and send to brokers, while providing feedback to Classification Group and other members/functions of NIBR.
• Review and save entries; request corrections as needed.
• Helps maintain and update FDA, USDA, and other Compliance spreadsheet/s.
• Helps maintain procedures and working instructions relevant to the import/export process
• Helps ensure all operating systems, files and databases relevant to import/export activities are updated and operating in compliance
• Helps liaise with all NIBR sites to establish standard import and export requirements
• Other duties as required
This position will be located at the Cambridge, MA site and will not have the ability to be located remotely. Please note that this role would not provide relocation and only local candidates will be considered.

Diversity & Inclusion / EEO

The Novartis Group of Companies are Equal Opportunity Employers and take pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to building diverse teams, representative of the patients and communities we serve, and we strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.

Minimum Requirements

What you’ll bring to the role:
• BS/BA Degree required; Import/ Export Compliance education, IATA qualified desirable

• 1+ years of experience in R&D material management/project planning/ research supplies or experience in importing and exporting
• Excellent communication skills in English (written and spoken); other languages such as German and French would be advantageous
• Experience in the clearance of import shipments to the U.S/EU (customs brokerage, interactions with import brokers or U.S./EU Customs and Border Protection) desirable
• Experience with export shipments, including checking for export license requirements and export reporting to U.S./EU authorities desirable
• Knowledge of US Customs regulations, US Tariff database, General Rules of Interpretation, EAR, Commerce Control List, Deemed Export rule and brokerage desirable
• Knowledge of trade preferences (such as NAFTA), duty minimizing programs (such as US Goods Returned) and valuation regulations desirable

Why Novartis?
766 million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives.

We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.

We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying!

Imagine what you could do here at Novartis!

Commitment to Diversity & Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and Reasonable Accommodations: Individuals in need of a reasonable accommodation due to a medical condition or disability for any part of the application process, or to perform the essential functions of a position, please send an e-mail to [email protected] or call +1 (877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

The pay range for this position at commencement of employment is expected to be between $66,000.00 and $99,000.00 per year; however, while salary ranges are effective from 1/1/22 through 12/31/22, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here:
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