Head, Global Congressing Team

Head, Global Congressing Team

Purpose of role

The Global Congressing Team Head is a new centralised role within Medical Affairs Excellence (MAE). This role is accountable for ensuring successful delivery of an enterprise ‘One GSK' disease-focused approach to congressing, as well as seamless execution across priority congresses for Global Medical Affairs.

The creation of a global scientific congressing team evolves GSK's thinking from a single asset to a disease-based approach, helping to drive consistency at priority congresses. GSK's congressing team model will be staffed by personnel who are experienced in medical affairs as well as direct to healthcare provider (HCP) event management and execution. Having a congressing team where congress roles sit within a community ensures enterprise-wide consistent delivery and will provide opportunities to drive best practice ways of working.

Key Responsibilities

Global Congressing Strategy

• Works in close partnership with the Medical TAs , commercial, regions, US and other key LOCs to develop, maintain and deliver a One GSK strategic approach to global congressing
• Delivers optimal congress focused external engagement for TAs based on a thorough understanding of disease and brand strategies, existing scientific content, and communication initiatives
• Bring back key insights for each congress to continually shape GSKs congress ambition, building on learning and opportunities to strengthen future events.

Congress Delivery

• Developing One GSK aligned congress strategy and execution plan (showing up as One GSK) based on brand strategy, (including connected delegate journey, share of presence and customer experience) for priority TA congresses - both on site and virtual
• Works in close partnership with the Medical TAs and commercial to deliver all elements of the booth including:
  • Implementation of the design ( layout, look and content pull through )
  • GMAT approval
  • Delivery and on-site management (staffing, training - compliance, ‘do's and don'ts')
  • Working in partnership with commercial and LOC (if applicable) to execute GSK sponsored online booth (e.g. page design and content)
• Ensuring optimal external engagement for TAs (from a logistical standpoint):
  • Lead all LOC and regional congress briefing calls (pre, peri and post congress
  • Organises internal stakeholder briefings etc (pre, peri, post)
  • Responsible for logistics and leadership of vendors (housing, meeting rooms, administrative booth management, EE meetings requirements, Transfers of value etc)
  • Strategic execution and management of social media to amplify One GSK presence
  • Acts as bridge between GSK and congress organisers (Symposia & Booth sponsorship including ID'ing, negotiating GSK space and advertising)
• Responsible for budget management; booth and above-asset medical sponsorship requirements and associated contracting
• Directs medical agencies and logistics vendors including budget tracking in collaboration with project managers
• Works with other members of the congress team to ensure fully comprehensive congress plans executed on time to budget
• Partners with GMAT and drives accountability of the congress execution representing updates at GMATs and other key matrix meetings
• Leads on the global congressing working group within a TA - the cross-matrix team accountable for congress delivery

Global Congressing Strategy

• Ensures strategic partnership with the TAs, Commercial, Med Digital & Tech, R&D, global product comms, regions, US and other key LOCs to develop, maintain and deliver a One GSK strategic approach to global congressing for our priority disease areas supporting our asset strategies and ambitions
• Accountable for ensuring optimal congress-focused external engagement for TAs based on a thorough understanding of disease and asset strategies, existing scientific content, and communication initiatives
• Accountable for ensuring the successful execution of our asset strategies and ambitions including importance of consistency of approach through this channel
• Manages resources and headcount to deliver on enterprise objectives and global medical strategic scientific objectives across the portfolios including accountability for long-term investment in enterprise congress funding

Congress Delivery

• Accountable for delivering One GSK aligned congress strategies and execution plans (showing up as One GSK) based on brand strategy (including connected delegate journey, share of presence and customer experience) across all priority TA congresses
• Accountable for the line management of global congressing team managers
• Ensures critical stakeholders at global, regional and LOC (Local Operating Companies) levels understand and pull through the importance of co-creation and ownership of congress plans at all levels
• Works closely with the US teams leading USA based congresses to ensure full alignment and consistency of global strategy and pull through execution
• Work in partnership with TAs to ensure that the global congressing team delivers TA external engagement strategies and plans to maximise Scientific share of Voice (sSOV)
• Overall accountable for global medical presence at priority congresses across multiple assets
• Accountable for the communication of all global congressing execution to key stakeholders across the business and as required by the TA
• Ensures senior stakeholder awareness and support for strategic congress execution plan
• Oversees the appropriate tracking of all team budget spend, and recommends long-term investment opportunities based on 3-5-year congress strategies to key stakeholders (global medical and commercial)
• Accountable to ensure appropriate levels of program management are maintained across the team to deliver on priority congress execution on behalf of the TAs
• Establishes and tracks KPIs to ensure this newly formed team is delivering on the agreed vision and ambition
• Ensure excellence in congress delivery via on-site congress presence/oversight

Basic Qualifications and experience

• Bachelors degree in science, medicine or pharmacy
• Minimum of 5 years Congress planning experience within the pharmaceutical industry

***This role can be located remote in the US, and UK***

Preferred Qualifications & Experience

• MD, PhD, or PharmD
• ABPI signatory as PharmD / registered pharmacist
• Successful track record of global congressing delivery in global medical affairs
• Significant experience in operations, and/or events management
• Local, Regional or Global experience medical affairs or R&D experience
• Familiarity with existing GSK platforms (e.g. Veeva Promomats, MedComms, Team Site, Workday, MS Teams and GSK intranet)
• Knowledge of GSK Code & ABPI and its application
• Solid understanding of Copy Approval requirements and management of risk
• Track record of working and leadership of successful cross functional teams
• Strong interpersonal skills, working effectively under pressure and managing across the enterprise at all levels
• Analytical, logical thought process with proven track record of strong matrix management, facilitation, and project management skills
• Effective time management, ability to clearly identify priorities and manage multiple tasks

Why GSK?

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organization where people can thrive.

Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years. Our R&D focus is to deliver a new generation of vaccines and medicines using the science of the immune system, human genetics and advanced technologies to get ahead of infectious diseases, HIV, cancer and other immune-mediated and respiratory diseases.

We do all this with a commitment to operate responsibly for all our stakeholders by prioritizing Innovation, Performance and Trust. Our bold ambitions for patients are reflected in new commitments to growth and a significant step-change in delivery over the next five years.

This means more GSK vaccines and medicines, including innovative new products, will reach more people who need them than ever before. We have long believed that building trust is key to stronger performance, helping to create value for shareholders, impact for patients and society and a reason outstanding people choose to work for and with us. That's why being a responsible business is an integral part of our strategy. Taking action on environmental, social and governance issues is a key driver in our strategy.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it's also about making GSK a place where people can thrive.

We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves - feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

GSK is committed to advancing diversity and inclusion both within our company and throughout our collective communities and will continue to support and participate in efforts to make our field and our professions more diverse and inclusive.

#LI-GSK

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it's also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We're committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK Service Centre at 1-877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US).

GSK is an Equal Opportunity Employer and, in the US, we adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

At GSK, the health and safety of our employees are of paramount importance. As a science-led healthcare company on a mission to get ahead of disease together, we believe that supporting vaccination against COVID-19 is the single best thing we can do in the US to ensure the health and safety of our employees, complementary workers, workplaces, customers, consumers, communities, and the patients we serve.

GSK has made the decision to require all US employees to be fully vaccinated against COVID-19, where allowed by state or local law and where vaccine supply is readily available. The only exceptions to this requirement are employees who are approved for an accommodation for religious, medical or disability-related reasons.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK's compliance to all federal and state US Transparency requirements. For more information, please visit GSK's Transparency Reporting For the Record site.