Administrative Program Coordinator (Office of Community Outreach and Engagement - Health Equity)

City of Hope
Duarte, California
Closing date
Oct 3, 2022

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Life Sciences
Position Type
Full Time
Organization Type

Job Details

Thank you for your interest. Please note, the purpose of this posting is to recruit for on-going and future positions.

About City of Hope

City of Hope is an independent biomedical research and treatment organization for cancer, diabetes and other life-threatening diseases.

Founded in 1913, City of Hope is a leader in bone marrow transplantation and immunotherapy such as CAR T cell therapy. City of Hope's translational research and personalized treatment protocols advance care throughout the world. Human synthetic insulin, monoclonal antibodies and numerous breakthrough cancer drugs are based on technology developed at the institution. AccessHope™, a subsidiary launched in 2019 serves employers and their health care partners by providing access to City of Hope's specialized cancer expertise.

A National Cancer Institute-designated comprehensive cancer center and a founding member of the National Comprehensive Cancer Network, City of Hope is ranked among the nation's "Best Hospitals" in cancer by U.S. News & World Report and received Magnet Recognition from the American Nurses Credentialing Center. Its main campus is located near Los Angeles, with additional locations throughout Southern California and in Arizona.

City of Hope's commitment to Diversity, Equity and Inclusion

We believe diversity, equity and inclusion is key in serving our mission to provide compassionate patient care, drive innovative discovery, and advance vital education focused on eliminating cancer and diabetes in all of our communities. Our commitment to Diversity, Equity and Inclusion ensures we bring the full range of skills, perspectives, cultural backgrounds and experiences to our work -- and that our teams align with the people we serve in order to build trust and understanding. We are dedicated to fostering a community that embraces diversity - in ideas, backgrounds and perspectives; this is reflected in our work and represented in our people.

Position Summary

The program coordinator provides operational support for the Associate Director for Community Outreach and Engagement of the Cancer Center. The AD for Community Outreach and Engagement's primary goal is to develop and lead the Cancer Center in facilitating Catchment area, community engaged research and programs, maintain an External Community Advisory Council as well as engage in R01/peer review funded program that addresses health disparities faced by communities in our Catchment Ares. To that end, the AD provides institutional leadership, direction, and accountability for COH's policies and programs to ensure they are effective in improving Catchment area and minority health.

The Administrative Program Coordinator provides administrative and programmatic support for several programs that cross over community engagement and education, and clinical, translational, and basic science research. S/he assists the AD with all administrative and programmatic aspects including health equity research collaborative efforts, survivorship efforts, cooperative group efforts, and all community outreach and health equity training grants for the Cancer Center. The position has autonomy, collaborates with contributors across the organization (medical, administrative, research and support personnel), as well as collaborators from other institutions, and requires excellent organizational and communication skills with meticulous attention to detail, self-motivation and creativity. S/he collaborates with the AD in coordinating and facilitating the activities of these programs including collaboration of faculty within the Beckman Research Institute and the Medical Center as well as other departments including Community Benefits, Communications and Marketing and Government Relations.

Key Responsibilities include:
  • Assists the AD in the preparation and organization of meetings. Specifically, organize meetings between the AD and program/disease team leaders to address community engagement and education, health equity research/ trials/ expansion in the community and to incorporate Health Equity presentations at monthly meetings. Coordinate and arrange visits with community partners and researchers.
  • Schedule and help plan Conferences and training events, including coordination and arranging travel for outside speakers, and budget support. S/he will provide coordination of the COE and Minority Recruitment monthly governance meeting.
  • S/He will perform a variety of duties including: program administration, organizational analysis, budget preparation, facilities support, systems and personnel support. They will assist the AD in budget development by gathering, analyzing and reporting data; and monitor assigned budgets, report variances and provide projections and recommendations as requested. Assist AD in COE involved program, studies and research related activities.
  • Assist in communication and marketing for the program, serving as the point of contact for blogs, website, event calendar, media interest.
  • S/He will assist the AD in all program business related activities, including but not limited to travel coordination, time and attendance and other institutional reporting requirements.

Basic education, experience and skills required for consideration:
  • Bachelor's Degree; equivalent and applicable experience may substitute for degree
  • Three (3) or more years of progressively responsible experience in a healthcare environment, the conduct of health science research or an equivalent combination of education and experience

Preferred education experience and skills:
  • Master's degree preferred
  • Project management courses/training in health-related system and field preferred
  • CHES or similar preferred
  • 5 years community engagement and health disparities related experience preferred

Additional Information:
  • As a condition of employment, City of Hope requires staff to comply with all state and federal vaccination mandates.
  • For consideration, please email your resume to Dr. Kimlin Ashing at

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.


City of Hope, an innovative biomedical research, treatment and educational institution with over 5,000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research.  City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s 20 leading cancer centers that develops and institutes standards of care for cancer treatment.

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