Administrative Program Coordinator

City of Hope
Duarte, California
Closing date
Oct 13, 2022

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Life Sciences
Position Type
Full Time
Organization Type

Job Details

About City of Hope

City of Hope is an independent biomedical research and treatment organization for cancer, diabetes and other life-threatening diseases.

Founded in 1913, City of Hope is a leader in bone marrow transplantation and immunotherapy such as CAR T cell therapy. City of Hope's translational research and personalized treatment protocols advance care throughout the world. Human synthetic insulin, monoclonal antibodies and numerous breakthrough cancer drugs are based on technology developed at the institution. AccessHope™, a subsidiary launched in 2019 serves employers and their health care partners by providing access to City of Hope's specialized cancer expertise.

A National Cancer Institute-designated comprehensive cancer center and a founding member of the National Comprehensive Cancer Network, City of Hope is ranked among the nation's "Best Hospitals" in cancer by U.S. News & World Report and received Magnet Recognition from the American Nurses Credentialing Center. Its main campus is located near Los Angeles, with additional locations throughout Southern California and in Arizona.

City of Hope's commitment to Diversity, Equity and Inclusion

We believe diversity, equity and inclusion is key in serving our mission to provide compassionate patient care, drive innovative discovery, and advance vital education focused on eliminating cancer and diabetes in all of our communities. Our commitment to Diversity, Equity and Inclusion ensures we bring the full range of skills, perspectives, cultural backgrounds and experiences to our work -- and that our teams align with the people we serve in order to build trust and understanding. We are dedicated to fostering a community that embraces diversity - in ideas, backgrounds and perspectives; this is reflected in our work and represented in our people.

Position Summary

The program coordinator provides support to the Department Chair/Program Lead (physician or PhD) with the development & coordination of all Chair and Program activities. Compiles and analyses complex information for inclusion in reports or presentation materials to support program metrics. Collaborates with medical, research, administrative, support, and nursing personnel to facilitate program activities.

Key Responsibilities include:
  • Supports the Department Chair/Program Director with all administrative aspects of the Department programs functions including program metrics, policies & procedures, and reporting of these metrics at department meetings.
  • Assist Department Chair/Program Director with the organization and implementation of new program strategies.
  • Organizes program collaborative/strategy meetings and documents decisions.
  • Assists in the development of a marketing plan to promote programs to meet volume metrics
  • Oversees scheduling and conduct of program operational team and advisory committee meetings.
  • Prepares reports for program operational team and advisory committee meetings and assist the program director with the implementation of the annual program metrics.
  • Assists with submission of program recertification and annual progress reports.
  • Serves as intermediary for institutional issues and communications related to the program.
  • Assist the PI and other members of the research team to ensure active clinical trials are in line with the overall mission of the program and liaison with CTSS for all clinical research conducted under the program
  • Provides program director with administrative support for research being conducted under the program to include; liaison with OSR to coordinate grants submissions, manage grant budgets, set up sub contracts (when applicable), assist with preparation and submission of progress reports
  • Assists in budget development by gathering, analyzing and reporting data. Provides projections and recommendations as requested. Monitors all grant, contract and discretionary account budgets in accordance with the institutional grants and contracts policies. Identifies and reports variances.

Basic education, experience and skills required for consideration:
  • Bachelor's Degree; equivalent and applicable experience may substitute for degree.
  • Three (3) or more years of progressively responsible experience in a healthcare environment, the conduct of health science research or an equivalent combination of education and experience.

Required Courses/Training:
  • Understanding of medical terminology. MS Project or PM related software tools to support this portfolio.
  • Website and Access database.

Additional Information:
  • As a condition of employment, City of Hope requires staff to comply with all state and federal vaccination mandates.

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.


City of Hope, an innovative biomedical research, treatment and educational institution with over 5,000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research.  City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s 20 leading cancer centers that develops and institutes standards of care for cancer treatment.

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