Grant Program Coordinator - Immunology

University of Texas MD Anderson Cancer Center
Houston, Texas
Closing date
Oct 3, 2022

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Health Sciences
Organization Type
The Immunology department at MD Anderson Cancer Center seeks to determine the fundamental cellular and molecular mechanisms of a wide range of processes by which the body recognizes and eliminates pathogens and use these findings to unleash the patient's own immune system against previously treatment-resistant cancers. Treating the immune system rather than the cancer itself, the therapeutics developed are applicable to many cancers.


Coordinate Grant Submission Activity
  • Provide overall administrative support for departmental grants.
  • Maintain and refine individual skills and competencies to ensure effective and efficient support of grants and related projects.
  • Utilize institutional resources to maintain knowledge of current issues/events, improve individual skills and competencies, and assist other staff in a team environment.
  • Maintain knowledge of current grant projects.
  • Responsible for electronic grant preparation requiring keen understanding of grants process (institutional requirements and procedures, NIH/other guidelines, submission requirements), to ensure successful on-line or paper submission, compliance, and deadlines.
  • This individual will assist faculty with grant proposal preparation as needed including, preparation of budgets (pre- and post-award), and grant submission, review and routing by both internal and external deadlines.
  • Assists the Admin Dir, Research Program in post-award activities, such as tracking contracts/agreements; following contracted requirements that result from funded grants; submitting required progress reports and/or competing renewal applications; assembling, completing and routing required documents for institutional compliance.
  • Responsible for accurate and timely communication among Admin Dir, Research Program, PI, investigators, faculty and staff.
  • Work with administrative assistants to ensure the biographical sketches and other support documentation is current and accurate.
  • Tracks proposal status with other departments such as Sponsored Programs and Research Administration.
  • Stays up to date on current federal, state and institutional grant guidelines.
  • Clear verbal and written communication skills are required.
  • Extensive email and communication/computer interface.
  • Maintain active and accurate filing system available to related faculty/staff.
  • Maintain flexibility to be able to respond to staff demand.
  • Display effective use of time and effectively prioritize work assignments to meet frequently competitive deadlines.
  • Produce error-free technical progress reports and meeting/event support materials; maintaining meeting schedules and grant calendar.
  • Assist/interact with Department of Immunology faculty and staff, and various institutional departments and services.
  • When required, will assist in the audit process by providing reports regarding grant activity and financial projections to the Admin Dir, Research Program and Department as requested.

Effort Reporting
  • Back-up for personnel effort reporting activities.

Ad Hoc Support
  • May help coordinate special activities such as employee recognition events, group training activities and other programs as assigned.
  • Other duties as assigned.


Required: Bachelor's degree.


Required: Three years of extensive administrative experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

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