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Study Enablement Specialist

Philadelphia, Pennsylvania
Closing date
Aug 18, 2022

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Health Sciences, Medicine
Organization Type
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This role will work closely with the United States (US) monitoring and site engagement (GMASE)

enablement team on administration and management of business operations to ensure the department

continuity. This individual is responsible for assisting management staff with personnel tracking and

support, business operations, and study assistance as needed.

Key Responsibilities:
  • Develop and organize departmental files and tracking systems to ensure information is accessible to appropriate staff
  • Accountable for acquiring/maintaining an optimal level of knowledge of GSK tools and systems to effectively manage them. May act as local system expert to provide support to US Local Operating Company (LOC) where needed
  • Research, collate and compile data from multiple sources and performs a variety of moderately complex calculations to generate reports
  • Manage the financial operational aspects of vendor agreements, setting up purchase orders, reconciling invoices, issuing and tracking payments, providing monthly accruals to finance and query resolution
  • Maintain effective communication and working relationships with country colleagues, vendor/site staff and other GSK staff
  • Assist new employees in gaining access to relevant systems including Effort Tracking, MyLearning, and other departmental systems as applicable
  • Assist with planning, logistics and preparation of department meetings (travel arrangements; and assist with preparation and distribution of related presentation material etc)
  • Support US LOC for all catalog purchases, Purchase Orders, and invoice payments
  • Manage US LOC departmental directory, team sites, security groups and distribution lists
  • Serve as GSK liaison for questions regarding personnel office supplies, AMEX, and UPS accounts
  • Manage departmental American Express Meeting Cards for meetings, business travel, and procurement card for supplies
  • Follow-up on items delegated by enablement team managers. Respond to routine departmental inquires and directs questions to appropriate personnel
  • Responsible as US GMASE Records Champion to inform department of their responsibilities in following the records retention policy
  • May manage departmental study related training records as departmental MyLearning training coordinator
  • May assist with clinical and ancillary supplies vendor(s), preparing and reviewing importation documentation, and logistics
  • May assist with study support including generation of metric reports, managing study documents, and assisting with site communications

Why you?

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:
  • Experience in full range of administrative skills with at least 5 years' experience in the pharmaceutical industry
  • Experience in editing, creating, formatting documents in Microsoft applications.
  • Experience managing confidential information.
  • Experience processing invoicing and payments.
  • Experience with clinical study conduct processes

Preferred Qualifications:

If you have the following characteristics, it would be a plus:
  • Experience in pharmaceutical industry and working knowledge of research and development
  • High level of interpersonal skills and ability and willingness to support and proactively assist other departmental managers, administrators and members
  • Experience planning large departmental meetings, including travel coordination
  • Demonstrated ability to multitask and prioritize work based on own judgment
  • Has good written and verbal communication skills
  • Self-motivated with ability to work, solve problems and make decisions unsupervised
  • Good collaboration and organizational skills with ability to interact well with all levels of management and staff

Why GSK?

At GSK, we have already delivered unprecedented change over the past four years, improving R&D, becoming a leader inConsumer Health, strengthening our leadership, and transforming our commercial execution. Now, we're making the biggestchanges we've made to our business in over 20 years.We're on track to separate and create two new companies in 2022:New GSK with a leading portfolio of vaccines and specialty medicines as well as R&D based on immune system and geneticsscience; and a new world-leading consumer healthcare company of loved and trusted brands.​

With new ambition comes new purpose. For New GSK, this is to unite science, talent and technology to get ahead of diseasetogether - all with the clear ambition of delivering human health impact; stronger and more sustainable shareholder returns; andas a new GSK where outstanding people thrive.​

Getting ahead means preventing disease as well as treating it. How we do all this is through our people and our culture. A culturethat isambitious for patients- so we deliver what matters better and faster;accountable for impact- with clear ownership ofgoals and support to succeed; andwhere we do the right thing. So, if you're ready to improve the lives of billions, join us at thisexciting moment in our journey. Join our challenge to get Ahead Together.​

If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK Service Centre at 1-877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US).

GSK is an Equal Opportunity Employer and, in the US, we adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

At GSK, the health and safety of our employees are of paramount importance. As a science-led healthcare company on a mission to get ahead of disease together, we believe that supporting vaccination against COVID-19 is the single best thing we can do in the US to ensure the health and safety of our employees, complementary workers, workplaces, customers, consumers, communities, and the patients we serve.

GSK has made the decision to require all US employees to be fully vaccinated against COVID-19, where allowed by state or local law and where vaccine supply is readily available. The only exceptions to this requirement are employees who are approved for an accommodation for religious, medical or disability-related reasons.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK's compliance to all federal and state US Transparency requirements. For more information, please visit GSK's Transparency Reporting For the Record site.
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