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Archivist and Documentation Specialist, Vaccines R&D

Pearl River, New York
Closing date
Jun 30, 2022

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Health Sciences, Vaccine Research
Position Type
Full Time
Job Type
Research Scientist
Organization Type
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You will support the administration of the Vaccine Research Records Management Program in compliance with Records Management policies and procedures and the Enterprise Records Retention schedule.

You will support the operations of the physical records room regarding archiving, indexing and retrieval of critical and non-critical physical records.

You will provide one-on-one end-user or group support and training to the scientific community, assisting with technical and procedural requirements as well as providing clarification of document standards and requirements.

You will ensure compliance of departmental documents with departmental procedures and where applicable, performs job responsibilities in compliance with GLP and all other regulatory agency requirements.

You will provide high quality customer service and record assistance through all levels of the organization.

  • Ensure records are managed and maintained according to Records Management policies and procedures, departmental policies/procedures and in accordance with defined retention times and legal holds.
  • Provides guidance to maintain the integrity of the archived records including working with customers to determine the best options for their needs, e.g., developing and maintaining tracking sheets that fit each document collection and determining the most appropriate location for the physical records (on site or offsite) and the appropriate system for the archiving of scanned/electronic imported records.
  • Archival and indexing of critical and non-critical physical records including processing, maintaining and tracking document collections. In addition, provides guidance on assisting customers with record searches and retrieval requests.
  • Serves as the principal contact for the issuance of Vaccine Research and Development (VRD) laboratory notebooks. Ensures laboratory notebooks are managed according to Records Management policies and procedures and departmental policies/procedure.
  • Maintains the integrity of the laboratory notebooks, including managing off-site records, maintaining filing systems, importing records into official electronic repositories
  • Archives the VRD physical records stored in Pearl River and is a contact for offsite storage and retrieval of records at the PRSC.
  • Contact for scientific community for unique archive codes and filing of critical records.
  • Execution of inventories of physical records according to requirements outlined in Records Documentation Management procedures.
  • Provides audit support for physical document requests.
  • Contact for external contractor labs for archival of data packages and other records; working directly with each external lab's archivist to develop a process and procedure that fits our needs.
  • Contact for controlled documentation workbooks and worksheets and assignment for VRD scientific community.
  • Completes all required training in conformance with departmental requirements.
  • Performs other duties as assigned associated with Records Management initiatives

  • Bachelor's degree preferred
  • Records and documentation management experience desirable but not required
  • Experience with documentation systems desirable but not required
  • Must be proficient with Microsoft Windows, Office Suite and Adobe Acrobat Professional
  • Strong verbal and written communication skills


Lifting of documents and/or boxes.

Work Location Assignment: On Premise

Pfizer requires all U.S. new hires to be fully vaccinated for COVID-19 prior to the first date of employment. As required by applicable law, Pfizer will consider requests for Reasonable Accommodations.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.

Regulatory Affairs
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