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Cistim Leuven vzw
attractive package + benefits, bonus, insurance, extra holidays, good work-private life balance
Closing date
Jul 10, 2022
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Job description :   The Operations Manager’s activities will consist of overseeing, optimizing and implementing all administrative, operational, HR and financial activities on a day-to-day basis in accordance with the strategy of the organization. He/She provides oversight and guidance to operational projects and ensures that the corporate goals are followed-up. You will report to the Managing Director and will organize, analyse, prepare and prioritize actions, issues and required information for the Managing Director to facilitate efficient decision making. The candidate will also work closely with other members of the team, while managing a small team of supportive staff.


Specifically, the function encompasses the following tasks:

  • Operations and administration: Oversee and optimize administration and operations of the organisation. Serve as responsible for a diverse set of subject matters related to all operations, handling inquiries and developing and following-up on action plans to address them. Such operations include among other things the laboratory activities, facility management, reporting, communication, purchasing, outsourcing, IT infrastructure and data capturing, and grant/subsidy management. Special attention will need to be given to the coordination and follow-up of an efficient and harmonized handling of legal aspects in contracts and agreements with third parties, this in collaboration with legal counsels and lawyers and on a corporate administrative as well as business level. This will include the preparation of basic legal documents and correspondence and engagement in negotiating (standardized) contracts and agreements.   HR: Manage human resources related activities in collaboration with the HR Officer and Executive Management, including new hires, ensuring good working conditions for employees, addressing and resolving employee concerns and managing and coordinating the development, communication and implementation of HR initiatives, policies and procedures.
  • Finance & Reporting: Assist the Managing Director with preparation, control and follow-up of budgets, financial flows and reporting, in collaboration with finance officer and bookkeeping.



  • You hold an academic degree (Master) in the life sciences or similar by experience;   Demonstrable experience / affinity with (drug discovery) research is prefered; You have relevant work experience in multiple fields of activity selected from administration, operations, HR, finance and legal; You are analytical and problem-solving; You are communicative and fluent in Dutch and English (oral and written); (French is considered as an asset); You are discrete, have strong inter-personal skills and preferably have some experience with people management; You have good communication skills and you like open communication; You work efficiently, pro-actively and result-oriented.


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