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Clinical Trials Activation Administrator (REMOTE) - Preferred Partnership Program

City of Hope
Duarte, California
Closing date
Jul 20, 2022

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Life Sciences
Position Type
Full Time
Organization Type
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Job Details

About City of Hope

City of Hope is an independent biomedical research and treatment organization for cancer, diabetes and other life-threatening diseases.

Founded in 1913, City of Hope is a leader in bone marrow transplantation and immunotherapy such as CAR T cell therapy. City of Hope's translational research and personalized treatment protocols advance care throughout the world. Human synthetic insulin, monoclonal antibodies and numerous breakthrough cancer drugs are based on technology developed at the institution. AccessHope™, a subsidiary launched in 2019 serves employers and their health care partners by providing access to City of Hope's specialized cancer expertise.

A National Cancer Institute-designated comprehensive cancer center and a founding member of the National Comprehensive Cancer Network, City of Hope is ranked among the nation's "Best Hospitals" in cancer by U.S. News & World Report and received Magnet Recognition from the American Nurses Credentialing Center. Its main campus is located near Los Angeles, with additional locations throughout Southern California and in Arizona.

City of Hope's commitment to Diversity, Equity and Inclusion

We believe diversity, equity and inclusion is key in serving our mission to provide compassionate patient care, drive innovative discovery, and advance vital education focused on eliminating cancer and diabetes in all of our communities. Our commitment to Diversity, Equity and Inclusion ensures we bring the full range of skills, perspectives, cultural backgrounds and experiences to our work -- and that our teams align with the people we serve in order to build trust and understanding. We are dedicated to fostering a community that embraces diversity - in ideas, backgrounds and perspectives; this is reflected in our work and represented in our people.

Position Summary

Reporting to the Director, Clinical Trials Administration, the Clinical Trials Activation Administrator (CTAA) performs a variety of professional and administrative duties in support of the clinical trial activation / management process. The Administrator will partner with the Director, Clinical Trials Administration to analyze, design and implement innovative and comprehensive programs that facilitate timely and efficient study start-up and support of City of Hope's study activation timeline goals. The role requires partnering and collaborating across multiple departments to support a systems approach to a process with diverse stakeholders. As such, the CTAA will be relied upon to develop and maintain strong working relationships with multi-disciplinary staff and leadership across Research Operations departments, including Regulatory Support Services, Clinical Trials Support Services, Clinical Trials Office and Investigational Drug Services. This position will also be responsible for the maintenance of the Clinical Trial Activation Tracker and will serve as a key contact for all Research Operations staff involved in new study start-up.

Key Responsibilities include:

The CTAA will play a key role in the continued development of the pharmaceutical industry "Preferred Partnership" program. In this capacity, he/she will help to coordinate targeted outreach, tactical communications, issue resolution and scientific collaboration events to support continued relationship development with sponsors of strategic interest to City of Hope's research program. The CTAA will assist the Director in providing concierge-level support to City of Hope's preferred partners. The CTAA will be expected to track and help identify trends and opportunities for improvement across the clinical trial activation continuum for all studies and across the study conduct life-cycle for key preferred partner sponsored studies. He/She will be instrumental in driving the delivery of "best in class" service for key industry partners. Responsibilities include event organization and logistics, data analysis and reporting, preparation of meeting materials including targeted metrics and presentation decks, and other related activities.

Given the importance of this program to City of Hope's strategic plan, the successful candidate must be a proactive self-starter and strong critical-thinker with excellent customer-service instincts and abilities. They must be able to function independently and proficiently with minimal oversight and will be expected to lead meetings and drive collaborative process across multiple domains and levels of leadership. Ideally, they will possess, and be able to leverage, a deep knowledge of City of Hope's institutional strengths and areas of focus to help discern potential partners of strategic interest for future collaborative opportunities.

Basic education, experience and skills required for consideration:
  • Bachelor's Degree
  • 5 years related experience in business administration and/or administrative analysis (budgets, grant accounting, facility or personnel support).
  • Experience in clinical research may be considered in lieu of business administration experience

Preferred education experience and skills:
  • Experience in clinical research operations / administration in an academic or research environment preferred.

Additional Information:

As a condition of employment, City of Hope requires staff to comply with all state and federal vaccination mandates.

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability


City of Hope, an innovative biomedical research, treatment and educational institution with over 5,000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research.  City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s 20 leading cancer centers that develops and institutes standards of care for cancer treatment.

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