Sr. Administrative Assistant

Employer
Spark Therapeutics
Location
Philadelphia, Pennsylvania. Hybrid and remote options available for select opportunities.
Salary
Salary not provided
Closing date
May 26, 2022

View more

Discipline
Life Sciences, Biotechnology
Organization Type
Pharma

Job Details

Summary

Provides ongoing administrative support to multiple members of the clinical development team in a fast-paced environment. The primary accountability is to ensure the needs of the functions are prioritized, organized and executed in order to maximize productivity. This is accomplished by coordinating the support of the various leaders, as well as routine departmental support as requested. Daily items for assigned personnel include calendar management, scheduling of meetings and conference rooms, expense reports, travel arrangements, development of documents and presentation slides including animation and smart-art, tracking/processing of purchasing requests (proposals, POs, accruals), and any other departmental support tasks as assigned.

The incumbent must be flexible, a team player, and is expected to have the judgment necessary to prioritize conflicting goals, keeping the key persons aware of the conflicts and communicating effectively with the organization being supported. He/she will demonstrate strong collaboration with Administrative colleagues within the Spark organization.

Provides general support, such as:

• Maintains calendars, department schedules and time-off schedules

• Coordinates meetings including reserving meeting rooms, audio/visual equipment, catering and other resources

• Supports project management for departmental activities

• Sorts and distributes incoming mail; coordinates and prepares outgoing mail

• Prepares correspondence, memoranda, reports, spreadsheets and presentations, as directed

• Compiles basic information and reports, relevant to department projects

• Maintains electronic and paper filing systems, as directed

• As applicable, maintains or tracks department budget

• Provides travel, schedules, and meeting coordination including preparing daily itineraries and meeting schedules

• Coordinates travel plans for department staff

• Greets visitors on site, schedules meetings with external partners

• Acts as a business partner in supporting the objectives and deliverables of the business including project management

THIS IS A HYBRID ROLE

Job Function and Description

Maintains a complex and changeable calendar including arranging meetings (all logistical details, catering, technology, etc.), supports project management for departmental activities.

Schedule international and domestic travel and prepares itineraries for leadership.

Presents a professional and welcoming presence, representing the team and handling communications with internal and external customers and partners such as working with recruiting to help arrange interviews for the team.

Prepares expense reports.

Prepares routine and non-routine correspondence, memoranda, reports, spreadsheets and presentations. Contacts company employees at all organizational levels to gather information.

Education and Experience Requirements

• High School diploma, or equivalent

• Bachelor’s degree preferred

• Generally, has 5 years of applicable administrative experience in a professional environment

Additional desirable qualifications:

• Associates degree in Business Administration or related field or Secretarial/Administrative certification, preferred

• Experience in the biopharma industry helpful

Key Skills, Abilities, and Competencies

• Solid verbal and written communication skills;

• Solid organizational skills; ability to organize and maintain accurate, orderly files and records.

• Strong attention to detail; ability to accurately proofread documents

• Can do, positive attitude

• Proven track record of managing multiple, parallel priorities for several leaders

• Present in a professional manner at all times; be detail-oriented, thorough and accurate, be customer and employee focused, demonstrate resiliency and high productivity in a fast-paced environment required

• Excellent verbal and written communication skills are required to properly draft and edit meeting agendas, correspondence and presentations and interface with senior leaders required

• Demonstrated team player with sense of urgency and a record of proactively taking initiative as appropriate and must handle confidential matters requiring discretion required

• Strong computer skills and experience in productivity and portal technology systems to effectively handle Microsoft Office, SharePoint, Concur and expense reporting processes required

• Word: Editing (aiming for a well-written, high-quality, and error-free document), Compare/Merge, Table of Contents

• Excel: Forms, Formulas, Functions, Pivot Tables, Graphs

• PowerPoint: Templates, Graphs, Graphics

• Experience making international and domestic travel arrangements and coordinating on/offsite meetings are required

• Ability to maintain confidentiality

• Ability to operate general office equipment

• Knowledge of proper English usage, grammar, vocabulary, spelling.

Complexity and Problem Solving.

• Works on assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations

• Works on assignments and projects that are highly confidential in nature where considerable judgment and discretion are required

#LI-JL1

#Hybrid

Please be aware that Spark mandates COVID-19 vaccination of all employees regardless of work location. Accommodations may be made in accordance with applicable law.


Nearest Major Market: Philadelphia



Join the Spark Team

We were born of innovation, springing from the curiosity, imagination and dedication of remarkable scientists and healthcare visionaries. Our shared mission is to challenge the inevitability of genetic disease by discovering, developing, and delivering treatments in ways unimaginable - until now.

We don't follow footsteps. We create the path.

Company

At Spark Therapeutics, a fully integrated, commercial company committed to discovering, developing and delivering gene therapies, we challenge the inevitability of genetic diseases, including blindness, hemophilia, lysosomal storage disorders and neurodegenerative diseases.

Founded in March 2013 as a result of the technology and know-how accumulated over two decades at Children’s Hospital of Philadelphia (CHOP), our investigational therapies have the potential to provide long-lasting effects, dramatically and positively changing the lives of patients with conditions where no, or only palliative, therapies exist. Greater understanding of the human genome and genetic abnormalities have allowed our scientists to tailor investigational therapies to patients suffering from very specific genetic diseases. This approach holds great promise in developing effective treatments to a host of inherited diseases. Our initial focus is on treating orphan diseases.

Headquartered in dynamic Philadelphia, we are a diverse, experienced team united in our goal to break down barriers for people and families affected by genetic diseases. As our name suggests, our investigational, one-time therapies are designed to spark healthy biology, and deliver potentially life-altering transformation for people and families affected by genetic disease. Spark is a member of the Roche Group.

Find Us
Website
Telephone
215-989-1149
Location
3737 Market Street
Suite 1300
Philadelphia
PA
19104
United States

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