Senior Contract Administrator - Clinical Research (REMOTE)

City of Hope
Monrovia, California
Closing date
Jul 15, 2022

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Health Sciences, Clinical Research
Position Type
Full Time
Organization Type

Job Details

About City of Hope

City of Hope is an independent biomedical research and treatment organization for cancer, diabetes and other life-threatening diseases.

Founded in 1913, City of Hope is a leader in bone marrow transplantation and immunotherapy such as CAR T cell therapy. City of Hope's translational research and personalized treatment protocols advance care throughout the world. Human synthetic insulin, monoclonal antibodies and numerous breakthrough cancer drugs are based on technology developed at the institution. AccessHope™, a subsidiary launched in 2019 serves employers and their health care partners by providing access to City of Hope's specialized cancer expertise.

A National Cancer Institute-designated comprehensive cancer center and a founding member of the National Comprehensive Cancer Network, City of Hope is ranked among the nation's "Best Hospitals" in cancer by U.S. News & World Report and received Magnet Recognition from the American Nurses Credentialing Center. Its main campus is located near Los Angeles, with additional locations throughout Southern California and in Arizona.

City of Hope's commitment to Diversity, Equity and Inclusion

We believe diversity, equity and inclusion is key in serving our mission to provide compassionate patient care, drive innovative discovery, and advance vital education focused on eliminating cancer and diabetes in all of our communities. Our commitment to Diversity, Equity and Inclusion ensures we bring the full range of skills, perspectives, cultural backgrounds and experiences to our work -- and that our teams align with the people we serve in order to build trust and understanding. We are dedicated to fostering a community that embraces diversity - in ideas, backgrounds and perspectives; this is reflected in our work and represented in our people.

Position Summary

The Senior Contract Administrator coordinates and oversees the contract management of clinical trials. Is responsible for managing, reviewing, and negotiating contracts with entities sponsoring clinical research, which include but are not limited to confidential disclosure agreements (CDA), clinical trial agreements (CTA), master service agreements (MSA), and sub-site agreements. Is charged with developing mutually beneficial relationships with sponsors while working toward the successful and timely execution of applicable contract-related documents.

Specifically works in conjunction with the Office of General Counsel to develop and negotiate contractual language on behalf of the institution. Works in conjunction with the Budget Administrator to obtain finalized clinical trial budgets. Reviews approved budgets, addresses concerns as necessary, develops contractual budget exhibits, and negotiates costs with the project sponsor on behalf of the institution.

Provides day-to-day administrative management support to Principal Investigators and their research teams, departmental business managers, and other stakeholders in resolving contract issues.

The position includes the general development and ongoing refinement of administrative infrastructure for the management of financial and contractual activity associated with for-profit corporate sponsorship as well as non-industry submissions pertaining to clinical trials.

The position integrates diverse elements of clinical trial management and requires creativity, teamwork and collegiality to develop and maintain sound fiscal and related administrative systems.

Basic education, experience and skills required for consideration:
  • Bachelor's Degree or equivalent combination of education and experience.
  • Five years of experience working in research administration, a Contract Research Organization, pharma or biotech industry, a medical or clinical practice arena, or health insurance industry.
  • Must have working knowledge of clinical trials and contract development / negotiation.
  • Medical terminology.

Preferred education experience and skills:
  • Clinical trial contracting; contract / budget negotiations
  • Analytical skills to review grants, contracts, collaborative agreements and subcontracts against established criteria and departmental guidelines
  • Read, identify and extract pertinent information from protocols
  • Experience in an academic research environment
  • Understanding of Institutional Review Board purposes and requirements
  • Manage multiple competing demands
  • Proactively negotiate priorities
  • Consistent and successful follow through on issues and problems
  • Excellent interpersonal skills to deal with complex, sensitive and confidential material with Principal Investigators, sponsors, and administrative and management personnel
  • Excellent written and oral communication skills

Additional Information:

As a condition of employment, City of Hope requires staff to comply with all state and federal vaccination mandates.

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.


City of Hope, an innovative biomedical research, treatment and educational institution with over 5,000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research.  City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s 20 leading cancer centers that develops and institutes standards of care for cancer treatment.

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