Project Manager - Clinical Operations and Research Administration

City of Hope
Duarte, California
Closing date
May 31, 2022

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Life Sciences
Position Type
Full Time
Organization Type

Job Details

About City of Hope

City of Hope is an independent biomedical research and treatment organization for cancer, diabetes and other life-threatening diseases.

Founded in 1913, City of Hope is a leader in bone marrow transplantation and immunotherapy such as CAR T cell therapy. City of Hope's translational research and personalized treatment protocols advance care throughout the world. Human synthetic insulin, monoclonal antibodies and numerous breakthrough cancer drugs are based on technology developed at the institution. AccessHope™, a subsidiary launched in 2019 serves employers and their health care partners by providing access to City of Hope's specialized cancer expertise.

A National Cancer Institute-designated comprehensive cancer center and a founding member of the National Comprehensive Cancer Network, City of Hope is ranked among the nation's "Best Hospitals" in cancer by U.S. News & World Report and received Magnet Recognition from the American Nurses Credentialing Center. Its main campus is located near Los Angeles, with additional locations throughout Southern California and in Arizona.

City of Hope's commitment to Diversity, Equity and Inclusion

We believe diversity, equity and inclusion is key in serving our mission to provide compassionate patient care, drive innovative discovery, and advance vital education focused on eliminating cancer and diabetes in all of our communities. Our commitment to Diversity, Equity and Inclusion ensures we bring the full range of skills, perspectives, cultural backgrounds and experiences to our work -- and that our teams align with the people we serve in order to build trust and understanding. We are dedicated to fostering a community that embraces diversity - in ideas, backgrounds and perspectives; this is reflected in our work and represented in our people.

Position Summary

The Research Project Manager assists investigators in the Department of Pathology and their collaborators in developing, coordinating, and facilitating activities for the Departmental research efforts, including the organization of manpower efforts, development of program structure, use of the Research Pathology Services Core, and financial administration.

The position will be the primary liaison between the research investigators who develop research studies and institutional research finance, research administration, and Project Managers of collaborators to create research plans, IRB protocols, applications for funding, and progress reports to sponsors. The Research Project Manager will be accountable for assisting in development of research studies by the investigators, overseeing the operational management, and tracking the performance and timelines of each project. The position will partner with the responsible investigator, Project Director, and Administrator and be responsible for the semi-annual and annual reporting requirements for the project. This position requires a substantial amount of experience with research funding mechanisms and requirements, a degree of independence, and ability to make sound professional decisions. This job also requires high organizational skills, self-motivation, creativity, and meticulous documentation.

Key Responsibilities include:
  • Help form working groups to determine and support details of collaborative interactions between and among proposed scientific programs.
  • Help Pathology faculty identify needed currently available resources and determine sources of additional resources that may be required in order to meet scientific milestones and expectations.
  • Provide assistance in creating responses to requests-for-proposals, matching ideas to criteria for applying for awards, and developing processes for efficient submission of high-quality applications. In addition, review the selection, awarding, program reporting, and success, or lack thereof, in obtaining subsequent funding to educate faculty on improving their likelihood of success from investment of their time.
  • Schedule all meetings for and between working groups, internal and external advisory committees, as well as for the Principal Investigator and collaborating investigators, Administrator, Program Leaders, and Disease Team members.
  • Provide periodic updates to the Pathology Department Chair regarding the progress of the working groups and other preparatory work for grant submission, including identification of missing resources.
  • Keep detailed minutes of all meetings and transcribe them in a reasonable amount of time for review. Attend Disease Team meetings and monitor progress of applications. Keeps a timeline and provide reminders for all relevant deadline dates. Be available to travel to other local and occasionally regional sites to establish and promote possible interactions with external centers.
  • Provide service in a manner consistent with his/her specific role and functions according to COH policies and procedures. Possess excellent writing skills in order to assist with abstract/manuscript/grant preparations and submissions.
  • Maintain current knowledge and awareness of organizational and regulatory standards, policies and procedures relevant to the
  • Participate in a collaborative, empowered work environment as demonstrated through teamwork. Effectively communicate with all relevant parties within the institution in order to meet COH organizational goals.
  • Advance knowledge and skills as required for the continuing success of the Clinical Trial Specimen Qualification Laboratory (CTSQL), also known as the Shapiro Lab. Participate in determining strategy and tactics for CTSQL growth, coordinate with investigators on inquiries for service by the facility, and follow-up with potential clients.
  • Demonstrate fiscal responsibility by appropriate and timely use of organizational resources, resource budgeting, and fiscal discipline.
  • Actively participate in performance improvement activities through data collection and/or participation in corrective action plans when needed to improve continuously the program goals and activities.
  • Possess interpersonal communication skills and address all personnel, including patients, visitors, and colleagues regardless of level in the organization, in a pleasant and respectful manner.

Basic education, experience and skills required for consideration:
  • Master's degree in life sciences
  • Five or more years of experience in a healthcare research setting including experience in budget development, grant applications, grants management, space management, and/or personnel management.
  • At least three years' experience in a scientific laboratory.

Preferred education experience and skills:
  • PhD preferred
  • Current knowledge of Clinical Laboratory Improvements Amendments (CLIA) of CMS and the College of American Pathologists (CAP). Familiarity with FDA requirements would also be helpful.
  • Success in obtaining peer-reviewed funding for research

Additional Information:
  • As a condition of employment, City of Hope requires staff to comply with all state and federal vaccination mandates.

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

CLIA Laboratory Manager, Clinical Operations, Research Administration, Pre-Award, Regulatry Affairs



City of Hope, an innovative biomedical research, treatment and educational institution with over 5,000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research.  City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s 20 leading cancer centers that develops and institutes standards of care for cancer treatment.

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