Administrative Analyst

City of Hope
Duarte, California
Closing date
Jun 1, 2022

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Life Sciences
Position Type
Full Time
Organization Type

Job Details

About City of Hope

City of Hope is an independent biomedical research and treatment organization for cancer, diabetes and other life-threatening diseases.

Founded in 1913, City of Hope is a leader in bone marrow transplantation and immunotherapy such as CAR T cell therapy. City of Hope's translational research and personalized treatment protocols advance care throughout the world. Human synthetic insulin, monoclonal antibodies and numerous breakthrough cancer drugs are based on technology developed at the institution. AccessHope™, a subsidiary launched in 2019 serves employers and their health care partners by providing access to City of Hope's specialized cancer expertise.

A National Cancer Institute-designated comprehensive cancer center and a founding member of the National Comprehensive Cancer Network, City of Hope is ranked among the nation's "Best Hospitals" in cancer by U.S. News & World Report and received Magnet Recognition from the American Nurses Credentialing Center. Its main campus is located near Los Angeles, with additional locations throughout Southern California and in Arizona.

City of Hope's commitment to Diversity, Equity and Inclusion

We believe diversity, equity and inclusion is key in serving our mission to provide compassionate patient care, drive innovative discovery, and advance vital education focused on eliminating cancer and diabetes in all of our communities. Our commitment to Diversity, Equity and Inclusion ensures we bring the full range of skills, perspectives, cultural backgrounds and experiences to our work -- and that our teams align with the people we serve in order to build trust and understanding. We are dedicated to fostering a community that embraces diversity - in ideas, backgrounds and perspectives; this is reflected in our work and represented in our people.

Position Summary:

Performs a variety of professional and administrative duties and analysis functions in support of the day-to-day operations of a department/program/function. Resolves problems that have a significant impact on the overall goals of the department. Usually does not have direct supervisory responsibility.

Key Responsibilities include:

Financial Management
  • Manage internal funding sources including AIF, ADF, Salary Saving, endowments and Institutional operational budgets.
  • Analyze and prepare financial reports for all funding sources, report variances and provide recommendations as needed.
  • Create and review requisitions/check request based on signature hierarchy.

Contract Management
  • Coordinate and assist the departments of Anatomic and Clinical Pathology in the areas of contracts.
  • Assists with approval process through Collaborator.
  • Process all paperwork to obtain the proper signature (working with vendors, OSR, OTL, Contract Management and Legal).
  • Upload into Meditract.
  • Process associated PO.

QA Coordinator
  • Coordinate and assist with all QA paperwork needed for monthly QA presentation.
  • Prepare presentation.
  • Coordinate with department personnel.

Administrative Support
  • Interpret, monitor, and analyze information regarding operation policies and procedures.
  • Assist Business Managers with API/Grant Tracking system submission and reporting personnel time and effort (e.g. TAR and quarterly effort reports).
  • Review accuracy of personnel time and effort reporting in ECRT system and work with Business Manager.

Department Support
  • Assist in departmental budget development by gathering, analyzing and reporting data and providing projections and recommendation as requested.
  • Assist in department business activities, including but not limited to: budget preparation and monitoring, account management, purchasing, personnel, facilities, travel and reporting required by the institution.
  • Performs work that requires interpretation of policy.

Other Duties
  • Perform other related duties as assigned or requested.
  • Coordinate personal actions for department staff and/or faculty as requested including but not limited to visa requests and on boarding.
  • Participate in short-and long-range planning and policy or program development by analyzing operational policies, resource utilization, etc. and developing recommendation for department management.

Basic education, experience and skills required for consideration:
  • Bachelor's Degree. Experience may substitute for degree.
  • 2-3 years related experience in business administration and administrative analysis (budgets, grant accounting, facility or personnel support).

Additional Information:

• As a condition of employment, City of Hope requires staff to comply with all state and federal vaccination mandates.

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.


City of Hope, an innovative biomedical research, treatment and educational institution with over 5,000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research.  City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s 20 leading cancer centers that develops and institutes standards of care for cancer treatment.

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