Medical Affairs Program Management Lead

Philadelphia, Pennsylvania
Salary not provided
November 24 2021
Organization Type


The Medical Affairs Program Management Lead is accountable for providing and maintaining Medical Affairs (MA) functional and therapeutic area teams in the operational planning and execution of a variety of strategic and tactical projects. Primary responsibilities will include, but are not limited to, supervising a team of project managers with individual therapeutic area assignments; building project management tools and capabilities for all functions within MA; directly supporting the field medical team and head of MSLs in planning and execution of strategic and tactical initiatives; and, where needed, directly supporting therapeutic area teams with project management such as developing and managing project scope documents, related schedules, project plans, project resource requirements, and playing a key role in departmental operational process improvements. This role supports all MA programs and functions.

  • Accountable and primarily responsible for the project management capability function of Medical Affairs Operations.
  • Supervise a team of 3+ project managers, 1 for every 1-2 programs
  • Set goals and objectives for direct reports and hold accountable for achievement
  • Ensure that objectives are achieved in accordance with Spark Values
  • Provide project management mentorship and development opportunities to direct reports
  • Develop project management tools, processes, and best practices for Medical Affairs and champion their consistent use
  • Track budget spend at program level. Work with Medical Affairs Operations Leader and Finance to communicate trends to MA Leadership Team and revise latest estimates.
  • Partner with MA Digital Strategy Lead in championing Medical Affairs digital strategy and dashboards.
  • Contribute to an MA culture of continuous process improvement based on evidence and metrics
  • Oversee therapeutic-area-based annual strategic planning and budgeting process
  • With MA Project Managers, develop templates for TA subteams to populate
  • Champion a planning culture of proactive anticipation of strategies and tactics that will support Spark corporate and MA objectives

  • With MA Project Managers, direct TA subteam process of plan development, involving key stakeholders as necessary throughout the process:
  • Brand Strategy and/or Candidate Development and/or Asset teams
  • MA Leadership Team
  • Finance
  • Develop evidence-based budgetary forecasts from medical plans, and associated supportive materials
  • With MA Operations Leader and MA Leadership Team, develop and submit final MA plans and budgets to teams as specified by Spark budgetary process
  • Partner with Finance in developing final integrated MA budget and tracking variance throughout the year
  • Ensure mutual operational and project backup to the Operations department, including project management, contracts processing, and Medical Approval Team (MAT) coordination
  • Educational and Experience Requirements

    • BA Degree required /MBA preferred
    • 10years in operations and/or project management in the pharmaceutical/biotech industry. Medical affairs experience required. Agency experience may be considered.
    • 5 years managing direct reports
    • PMP certification a plus

    Key Skills and Abilities

    • Strong individual and team management skills
    • Ability to influence without direct authority
    • Strong interpersonal and communication skills
    • Must possess proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, Project
    • Must be well organized and able to multi-task in a fast-paced deadline-driven environment
    • Ability to prioritize workload and accurately forecast timeframes for projected completion


    Please be aware that Spark mandates COVID-19 vaccination of all employees regardless of work location. Accommodations may be made in accordance with applicable law.

    Nearest Major Market: Philadelphia

    Join the Spark Team

    We were born of innovation, springing from the curiosity, imagination and dedication of remarkable scientists and healthcare visionaries. Our shared mission is to challenge the inevitability of genetic disease by discovering, developing, and delivering treatments in ways unimaginable - until now.

    We don't follow footsteps. We create the path.

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