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Senior Coordinator, Research Administration

Baylor College of Medicine
Houston, Texas
Closing date
Dec 23, 2021

View more

Other, Other
Position Type
Full Time
Job Type
Research Scientist, Other
Organization Type
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The candidate will direct, assess and improve the functions of the Training Grant & Fellowship Office (TGFO) in the Graduate School of Biomedical Sciences, with the goal of increasing training grant and fellowship submissions, with the goal of increasing training awards across the College. The candidate will provide expertise and instruction, identify deficiencies, and develop resources that will enhance the rate of successful applications for training grant and fellowship awards by faculty and trainees (graduate students and research postdoctoral fellows), respectively.

Job Duties

  • Plans, develops and executes the Office's organizational and operational processes and procedures in support of applications and progress reports for both training grants, and individual applications for biomedical trainee fellowships; manages IT database that supports T32 training grant applications, and assesses quality of data collection and input by other GSBS offices; advises faculty program directors on data analysis and use in grant applications.
  • Develops and leads educational workshops for graduate students and postdoctoral fellows on individual fellowship opportunities and skills pertaining to proposal preparation; identifies and transmits information related to faculty mentoring and training plan requirements.
  • Manages and analyzes data for trainee outcomes, prepares reports for GSBS leadership and accreditation requirements.
  • Analyzes industry trends and remains current with funding agency and regulatory changes; understands sponsor regulations and guidelines related to various awarding agencies and mechanisms inclusive of NIH Grants Policy Statement and post-award grants compliance.
  • Researches training grant application/progress report requirements, as well as updated and new grant policies; compiles educational and research resources to demonstrate compliance with NIH requirements for training programs; Identifies fellowship opportunities and other educational grant opportunities from the NIH and other foundations and distributes information to potential applicants.
  • Serves as a resource to faculty and administrative staff on format, preparation and submission of training grant applications to federal, industry and foundation sponsors. Experience with, NIH eRA Commons or other proposal submission software, proprietary to an institution (e.g. BRAIN) or commercially available. Demonstrated understanding of sponsored research program administration.
  • Assesses accuracy and completeness of information for training grant applications and progress reports, recommends process improvements and works with BCM IT for database system enhancements. Researches funded training grants, supplemental awards and individual fellowship awards to ensure collection of associated tuition dollars.
  • Prepares statistical and other written reports on funding trends.
  • Administers the Dean's Award of Excellence Program.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Bachelor's Degree in Business or Health Administration, Education, STEM, or Master's degree.
  • Three years of relevant work experience in research or academic administration.
  • Experience with, NIH eRA Commons or other proposal submission software, proprietary to an institution (e.g. BRAIN) or commercially available.
  • Demonstrates understanding of sponsored research program administration.
  • Demonstrates ability to work with computer-based systems and software.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
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