Research Administration Associate

Houston, Texas
November 20 2021
Position Type
Full Time
Organization Type

The Research Administration Associate will manage the pre- and post-award processes for grant activity assigned in the Department of Medicine. Will work along other members of central research team to ensure applications are complete and accurate for final submission under supervision of the Lead, Research Administration. Will work independently but have other team members as resources when needed. This role is not set up to be a 100% remote work position.

Job Duties

  • Pre-Award:
    • Prepare federal, state and industry grant, contracts & subcontract submissions internally and externally. These submission can be as small as $50K/year to >$500K a year.
    • Serve as liaison between PI and SPO to finalize applications and create/execute subaward agreements.
    • Manage the creation and collection process of documents necessary for grant submission including budgets, budget justification, other support, statement of work, etc and communicate timelines to investigator to ensure applications are submitted on time to central office for review and approval.
    • Review and approve grant applications in the College's electronic Biomedical Research and Assurance Information Network (BRAIN).
    • Educate and guide investigators to ensure they and all their applications are complaint with all guidelines.
      • Participate in workshops on research administration for continued education and contribute to the development and improvement of the pre-/post- award management process.
  • Post-Award:
    • Review, validate, and approve incoming subaward invoices with investigators when applicable.
    • Ensure revenue is routed to appropriate accounts in conjunction with section administrator, Grants & Contracts and Accounting.
    • Provide oversight to confirm sourcing of research staff to appropriate accounts monthly.
    • Prepare financial reports to track research mission financial for monthly/quarterly/annual review upon request.
    • Track grant expenses and ensure appropriate use of funds.
  • During major submission deadline, provide cross cover to ensure all submissions are completed in time for final review and submission.

Minimum Qualifications

  • Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.

Preferred Qualifications

  • Organized, self-motivated, team player, works well under pressure, multitasking

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

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