Senior Research Administration Associate

Summary

This role will primarily focus on pre-award activities. The Senior Research Administration Associate manages the pre-award / post-award grant support process for the Research Resources Office in the Department of Pediatrics. Serves as a source of expertise for federal, state, industry, and private foundation application and award policies. Will also develop budgets and applications, provide award financial management and reporting, and manage cost & effort allocations and effort reporting.

Job Duties

• Recommends improvement to, and changes in operations to increase effectiveness and efficiency.
• Provides grant program expertise, financial expertise, and guidance related to sponsored research to leaders and faculty.
• Provides guidance and support to faculty submitting grant application in the College's electronic Biomedical Research Assurance Information Network (BRAIN).
• Prepares applications in ASSIST, Workspace, and other federal and non-federal grant application portals.
• Reviews and analyzes current protocols, faculty-staff communication, and quality of the submission process; makes recommendations for process revisions and leads implementation of changes as appropriate.
• Negotiates industry-sponsored contracts, including clinical trial agreements, sponsored research agreements, and material transfer agreements.
• Consults with faculty regarding funding opportunities, eligibility, and application requirements for sponsored funding.
• Contributes to the preparation of budget for grant quarterly/biannual/annual reporting purposes.
• Monitors compliance and training requirements for application submission and funding.
• Prepares outgoing subcontracts and reviews incoming subcontracts.
• Responsible for cost and effort allocations in SAP for research faculty, employees, and learners.
• Pre-reviews time and effort records for the Section(s) in the Effort Reporting System (ERS) prior and manages the record certification process.
• Performs all post-award activities as necessary (including account set up, expense reporting, grant close out).
• Approves and monitors financial transactions and activities of faculty grant accounts.
• Reviews and reconciles financial activities on all grant accounts with Section(s) on a monthly basis and routinely meets with PI to ensure accuracy of activity posting to accounts.
• Reviews and reconciles default accounts on a monthly basis.
• Works with Grants & Contracts accounting to verify and finalize expenses at the end of each project budget year.
• Oversees or performs necessary check requests/journal vouchers/ transfers etc. as necessary.
• Ensures compliance with all federal, sponsor, and institutional policies and guidelines and serves as a liaison between faculty, Baylor College of Medicine, and sponsors.
• Serves as grants liaison between faculty, Baylor College of Medicine, national and international institutions, and/or federal/private funding agencies.

Minimum Qualifications

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Four years of relevant experience.

Preferred Qualifications

• Bachelor's degree, preferably in business, finance or accounting related field.
• Experience and advanced knowledge in grant application development, budgeting and grant financial management.
• Working knowledge of sponsor application submission systems such as ASSIST, Workspace, and Proposal Central.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.