Budget and Contracts Manager

Site Name: USA - Pennsylvania - Philadelphia, USA - Pennsylvania - Upper Providence Posted Date: Oct 8 2021 The Budget and Contracts Manager will play a key role in GSK meeting its upper quartile performance objectives. In this role, you will be responsible for managing the clinical site agreement and budget process for US Pharma / Vaccines studies. This position reports into the Department Manager, Investigator Contracts Benchmarking and Payments (ICBP). As a Contract and Budget Manager, you will work with sites to obtain, confirm and maintain required site level information that is necessary for the accuracy of clinical site agreements, and negotiate per patient budgets according to FMV parameters and following any exception processes. Key Responsibilities: Establishes, maintains and updates training material for legal language and budget parameters for team and clinical site contract negotiators. Serves as subject matter expert equipped to help resolve US legal language and site budgeting issues, and escalation point within the Company for internal stakeholders to seek assistance. Liaise with GSK study team members to understand study specifics (enrollment goals, timelines, etc.) and provides study status reports including challenges and lessons learned. Works closely with US Legal Liaison to address and finalize legal language escalations. Ensures investigator budget development and documentation complies with GSK SOPs, guidance and requirements. Generates site-specific agreements using approved templates and any applicable study parameters. Proposes site budgeting solutions to issues that may arise during development/negotiations of contract/budget cycle to enhance negotiation strategy and ensure deliverables are met. Establishes strategies around investigator budget template development and/or budget negotiation parameters to reflect GSKs specifications, communications and required processes. Initiates and introduces creative ideas and solutions. Responsible for tracking the status of pending contracts and identifying outstanding issues in site agreements. Works with study leads/SMEs to negotiate contract terms and conditions using fall back language and in collaboration with the US legal liaison, functional teams, and sites. Ensures agreements are clear, comprehensive, and complete. Involved in ensuring the accuracy of algorithms for Purchase Order values per payee are accurate based upon final negotiations and on enrollment expectations. Develops detailed investigator grant per patient budget estimates according to protocol specifications through currently available software package/resources/FMV tools. Updates detailed investigator grant per patient budget estimates template according to protocol amendment specifications. Follows escalation process for deviations and escalates to the appropriate point of contact when needed. Creates, populates and maintains study tracker, status reports, and updates ICBP department spreadsheets/logs. Ensures proper quality reviews and checks are conducted on clinical site agreements and are archived in accordance with GSK policy and process. Comfortable with training and mentoring other members of staff Performs other work-related duties as assigned and following Standard Operating Procedures (SOPs) and Guidance documents. Basic Qualifications: Bachelor's degree in Life Sciences, Business, health-related field or equivalent combination of education/work related experience Experience within the Pharmaceutical Industry coupled with detailed knowledge and understanding of the clinical development process, Phase I - IV Experience preparing and negotiating clinical site contracts and budgets Demonstrate interpersonal skills, with the ability to build relationships at all levels, across many disciplines both internally and externally Experience developing, conducting negotiations, influencing, analyzing, problem solving, facilitating and managing research agreements specifically for Investigator-Sponsored studies Strong presentation, documentation and interpersonal skills and the ability to handle multiple tasks to meet tight deadlines Must be proficient in MS Office (Word, Excel and PowerPoint & Outlook) Attention to detail with proven success in issue resolution Preferred Qualifications: Master of Science or equivalent Paralegal expertise desirable *LI-GSK If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK Service Centre at 1-877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US). GSK is an Equal Opportunity Employer and, in the US, we adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class. At GSK, the health and safety of our employees are of paramount importance. As a science-led healthcare company on a mission to get ahead of disease together, we believe that supporting vaccination against COVID-19 is the single best thing we can do in the US to ensure the health and safety of our employees, complementary workers, workplaces, customers, consumers, communities, and the patients we serve. GSK has made the decision to require all US employees to be fully vaccinated against COVID-19, where allowed by state or local law and where vaccine supply is readily available. The only exceptions to this requirement are employees who are approved for an accommodation for religious, medical or disability-related reasons. Important notice to Employment businesses/ Agencies GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site. Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK's compliance to all federal and state US Transparency requirements. For more information, please visit GSK's Transparency Reporting For the Record site.