Sr Administrative Assistant
Sr Administrative Assistant
United States - California - Foster City
Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gileads therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.
Making an impact on a global scale
Inclusion is one of the companys five core values. Thats because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.
When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible
['Specific Job Requirements
Provides administrative and clerical support to an individual manager, department or group of managers. Responsible for maintaining a calendar of appointments, meetings, and events.
Makes travel arrangements as needed. Arranges meetings providing any associated clerical support. May take and deliver messages, provide information to callers, set-up and maintain files, prepare and sort mail,. Performs routine word processing assignments, proofreads, and prepare routine reports. Processes invoices for appropriate signatures and prepares expense reports. Maintains inventory of supplies for the department. Prepares general correspondence, faxes, and photocopying. Coordinates the submission of group timesheets, if applicable to group that individual supports. Creates and maintains files.
May spend significant amount of time coordinating functional administrative activities which support clinical trials, medical information, sales etc. In addition to the Administrative Assistant responsibilities provides administrative and clerical support to the department's interview process, which includes creating, and distributing agendas, collecting assessment forms and scheduling and making travel arrangements. Organizes and schedules extra- department meetings. Ensures computer equipment, and all new hire materials are arranged for the person's first day at Gilead.
Tracks and verifies data using a variety of software to conduct data entry and sorting of information. May track department budget as directed by immediate manager. Conducts internet searches as directed. Creates or may assist in the creation of presentation materials and drafts technical documents as needed. Manipulates Excel spreadsheets into different sorts and formats and works with Word, Power Point documents as directed by immediate manager. Gathers, collects, records, tracks and verifies relatively complex data and information from multiple sources. Liaises with external agencies or organizations to coordinate activities which are important to the function of the department.
Good verbal, written, and interpersonal skills are required. Intermediate to Advanced knowledge and experience using a number of office software such as Excel, PowerPoint, Word, Access, etc. Requires knowledge and understanding of administrative and office policies and procedures. Refers to specific and detailed procedures and instructions.
Typically works under limited supervision and may receive general direction on new lines of work or special assignments.
Specific Education and Experience Requirements
Requires a minimum of a high school diploma plus 2+ years administrative experience.
For jobs in the United States:
As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans\' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact email@example.com for assistance.
Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S. employees and contractors to receive the COVID-19 vaccines as a condition of employment. Full vaccination is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.\u200b
For more information about equal employment opportunity protections, please view the EEO is the Law' poster.
NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT
PAY TRANSPARENCY NONDISCRIMINATION PROVISION
Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.
For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.
To apply, visit https://gilead.wd1.myworkdayjobs.com/en-US/gileadcareers/job/United-States---California---Foster-City/Sr-Administrative-Assistant_R0022428-1
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