Budget Administrator

Monrovia, California
August 13 2021
Life Sciences
Position Type
Full Time
Organization Type
About City of Hope

City of Hope, an innovative biomedical research, treatment and educational institution with over 6000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research. City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation's leading cancer centers that develops and institutes standards of care for cancer treatment.

Position Summary

Coordinates and oversees the development of coverage analyses and budgets for both industry sponsored and non-industry sponsored clinical trials. Works with third party vendors as necessary to supply clinical trial documentation, prioritize work queues, and assist with budget development. Liaises between external budget developers and COH departments to determine suitable cost allocations for unique clinical trial procedures. Works with Principal Investigators and study teams to finalize clinical trial budgets and obtain approval of coverage analyses, budget estimates, or detailed budgets. Negotiates budgets with clinical trial sponsors on behalf of the institution to ensure optimal cost efficiency. Tracks all relevant data and ensures both contracting and patient finance services is supplied with finalized documentation.

Provides day-to-day administrative support to, Principal Investigators, clinical research nurses, research site managers, clinical research coordinators, departmental business directors and other stakeholders in resolving budget development issues, including but not limited to budget estimates and non-qualifying trial assessments. Is charged with ensuring that incremental costs of clinical research are covered per institutional policy and guidelines while applying clinical research compliance expertise pertaining to all applicable payers.

The position includes the general development and ongoing refinement of administrative infrastructure for the management of financial activity associated with for-profit corporate sponsorship as well as non-industry submissions pertaining to clinical trials.

The position integrates diverse elements of clinical trial management and requires creativity, teamwork, and collegiality to develop and maintain sound fiscal and related administrative systems.

Basic education, experience and skills required for consideration:

• Bachelor's Degree or equivalent combination of education and experience.
  • Three years of related budget experience working in research administration, a Contract Research Organization, pharma or biotech industry, a medical or clinical practice arena, or health insurance industry.
  • Must have working knowledge of clinical trials
  • Must be familiar with HCPCS / CPT codes
  • Must understand what is standard of care or routine care and what is considered research-related in the context of clinical trials
  • Must be familiar with Medicare regulations, guidelines, policies
    Required Certification/Licensure:
  • Must have working knowledge of medical terminology specific to oncology clinical trials and general study budgeting techniques and coverage analysis techniques
    Preferred education experience and skills:
  • Knowledge of Good Clinical Practice Guidelines, ICH Guidelines, FDA and HIPAA regulations, Medicare policy on Routine Costs in Clinical Trials
  • Knowledge of common budgeting practices and general time/effort allotments
  • Knowledge of common coverage analysis practices in an oncology setting
  • Knowledge of clinical trial coverage analysis and/or financial data entry into OnCore Clinical Trial Management System.

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qAualified individual with disability.

  • Posting Date: Aug 12, 2021
  • Job Field: Research Administration
  • Employee Status: Regular
  • Shift: Day Job

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