Program Manager - PRIME TR

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public .

This position provides managerial support for the Program for Innovative Microbiome and Translational Research ("PRIME-TR"). PRIME-TR is a new initiative at MD Anderson created to provide critical framework to enable and support microbiome research studies with translational application at MD Anderson Cancer Center. The Program Manager will be responsible for the successful management of program operations and finances, establishment of guidelines and procedures for internal and collaborative projects, and program reporting. Additionally, the Program Manager will coordinate PRIME-TR's seminar series meetings, support talent acquisition activities, maintain timelines for project related functions, update website content, and ensure the right resources are in place to for program growth and sustainability. The Program Manager will work the PRIME-TR's executive leadership team on prospective collaborative projects and funding sources as well as in other program activities. This position requires strong independent judgment and problem solving skills; strong interpersonal, communication and organizational skills; concurrent management of multiple projects; and ability to prioritize functions.

Key Functions

Program Management (operations, finance and personnel - 70%)

• Manage the day-to-day operations and workflow of program specific activities under the Directors while acting as a liaison to faculty, program sections, the Moon Shots office and outside agencies and institutions in facilitating program objectives.
• Manage the finances for the program including the program's participation in collaborative projects.
• Provide and assemble the data for progress reports and provide updates as necessary on program and research related activities.

• Organize the monthly Microbiome seminar meetings accordingly.
• Collaborate with other stakeholders to ensure projects are moving forward in a timely fashion.
• Provide documentation and routine reporting to Directors related to monitoring the programs milestones and initiatives.

• Oversee the planning and participation in the yearly PRIME TR Retreat at the institution, including authorizations, logistics, and participant communications.
• Manage program website for updated content on program, faculty and publications; monitors and updates the program's social media accounts, and work with MDA media teams to handle media requests.
• Assist with the deadlines and successful completion of executed documents for grants, patents, publications, COIs, MTAs to track and ensure institutional and governmental compliance; experience with legal terminology and deadlines is helpful.
• Intermediate knowledge of Microsoft office, including PowerPoint, Visio software and institutional programs including Click Grants, and PeopleSoft software.
• Work with department and collaborating labs on shared goals and additional projects.
• Assure that institutional policies and procedures are followed.

Budget and Personnel (30%)

• Ensure appropriate use of program funds using knowledge of institutional guidelines to ensure funds balances and compliance.
• Manage expense report tracking and reconciliation on financial accounts, and initiate cost fund transfers.
• Perform duties within the scope of established procedures, practices, and policies; interpret procedures, practices and policies; may have accountability for a functional area or program. Regular use of independent judgment and decision-making required.
• Assist with screening, interviewing, and advising on potential candidates for hire.
• Management of personnel recruiting activities including employee onboarding and training. Maintain confidential personnel files for the program and lab staff, and work with the department to create new positions.
• Assist with purchasing including procurement and inventory of office supplies, capital and non-capital equipment, and lab related purchases.
• Reconcile expenditures and with program funds and purchases made using a Procurement Card (MasterCard) in accordance with institutional guidelines.
• Maintain accurate accounting of grants, monthly account status reports, reconciliation and reporting on sponsored programs and grant accounts. Assist in submitting new grants and ability to work in Click Grants and interact with the department's grants and financial teams on inquiries. Ensure Grant reports are timely submitted.
• Ensure adequate furniture, equipment, key requests, and signage needs for program offices and conference rooms are completed.
• Interface with the information systems support group to resolve computer hardware, software, and inventory problems.
• Performs other duties as assigned.

Onsite Presence: Is Required

Working Conditions

This position requires :

Yes

No

Working in Office Environment

X

Working in Patient Care Unit (e.g. Nursing unit; outpatient clinic)

X

Exposure to human/animal blood, body fluids, or tissues

X

Exposure to harmful chemicals

X

Exposure to radiation

X

Physical Demands

Indicate the time required to do each of the following physical demands:

Time Spent

Never

0%

Occasionally

1-33%

Frequently

34-66%

Continuously

67-100%

Standing

X

Walking

X

Sitting

X

Reaching

X

Lifting/Carrying

Up to 10 lbs.

X

10lbs to 50 lbs.

X

More than 50 lbs.

X

Pushing/Pulling

Up to 10 lbs.

X

10lbs to 50 lbs.

X

More than 50 lbs.

X

Use computer/keyboard

X

Education

Required: Bachelor's degree.

Preferred: Master's degree.

Experience

Required: Five years of related program management experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, three years of required experience.

Preferred: Ideal candidate will at least two years of supervisory experience and have the ability to use good interpersonal, customer service, and problem-solving skills, work independently, and handle complex issues in a large, diverse research department. Proficiency in the following software applications is preferred: Microsoft Office including Microsoft Project and Visio.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html