Science Administrator

Japan (JP)
In accordance with the OIST Employee Compensation Regulations
July 15 2021
Position Type
Full Time
Organization Type
Job Type

The Okinawa Institute of Science and Technology Graduate University (OIST) is a model for change in education and research with the best international graduate students, working side by side with world‐class faculty in modern well‐equipped laboratories. Beautifully situated on the island of Okinawa, OIST relies on a cross‐disciplinary approach, with an emphasis oncreativity and exchange, to offer unique, individualized graduate training. OIST is a university with no departments, eliminating artificial barriers between people working in different fields,but many nationalities, with students and faculty being attracted from all over the world. Concentrating initially on Neuroscience, Molecular Sciences, Mathematical Sciences,Environmental and Ecological Sciences and Physical Sciences, OIST is bringing some of the best brains in the world to Okinawa to transform the way science and education is done in the global academic world.

Position summary:
The Science Administrator works closely with the Senior Analyst for Institutional Research and Planning in coordination with the Office Manager to assist on a wide variety of administrative and executive duties in the area of science and technology, special projects, and initiatives involving the President and his/her priorities. He/she reports directly to the President for special correspondence and presentation assignments.

Location  1919‐1 Tancha, Onna‐son, Okinawa, Japan 904-0495


  1. Assists research for the President’s speeches, presentations and statements.
  2. Prepares or proofreads special correspondence including but not limited to that of scientific and technical nature.
  3. Prepares meeting notes as assigned.
  4. Accompanies the President to high-level meetings of scientific nature, and coordinates follow-on activities as needed.
  5. Handles questions, concerns, and requests related to scientific and impact reporting on behalf of the Senior Analyst for Institutional Research and Planning.
  6. Assists the Senior Analyst for Institutional Research and Planning in maintaining databases for special projects.
  7. Prepares communications materials in coordination with Communication & Public Relations Division, such as content for university websites and publications.
  8. Communicates with external stakeholders (e.g. BRIDGE network) and Presidential Lecturers to coordinate activities as needed and appropriate.  



  1. Master’s Degree, preferably in a field of STEM (science, technology, engineering and mathematics) or communications.
  2. Demonstrated expertise in scientific or industry research, science communication for marketing or comparable experience.
  3. Strong verbal and written communications skills (native-level English language)
  4. Strong interpersonal skills and demonstrated ability to effectively communicate with a diverse group of people.
  5. Experience working in an international setting.
  6. Proactive approach with ability to work independently and flexibly, but also as part of a team.
  7. Demonstrated professional attitude, attention to detail, and ability to maintain confidentiality.
  8. Proficiency in Microsoft365 applications (e.g., Word, Excel, PowerPoint, Teams) and presentation software.


  1. Knowledge about Japanese culture and Japanese language skills
  2. Work experience in higher education institutions and research organizations

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