Clinical Studies Coordinator (Patient Enrollment)

Houston, Texas
June 26 2021
Health Sciences
Organization Type
The Immunology department at MD Anderson Cancer Center seeks to determine the fundamental cellular and molecular mechanisms of a wide range of processes by which the body recognizes and eliminates pathogens and use these findings to unleash the patient's own immune system against previously treatment-resistant cancers. Treating the immune system rather than the cancer itself, the therapeutics developed are applicable to many cancers.


Recruitment and enrollment of patients to the Immunotherapy Platform's (IMT) umbrella protocol, PA13-0291
  • Carries out all activities related to PA13-0291, to include, screening, consenting, enrolling, and coordinating the sample collections of research subjects in accordance with all applicable regulations governing the conduct of research studies
  • Successfully manages assigned PA13-0291 associated protocols and projects by tracking patient enrollment and treatment schedules, overseeing and maintaining accurate documentation, and coordinating sample collections as outlined per project agreement and/or research plan.
  • Assists in the quality assurance process by ensuring compliant consents, sample collections, data entry, and other required processes
  • Monitors enrollment and sample collection goals and participates in the modification of sample procurement strategies, as necessary
  • Serves as liaison to collaborating departmental staff and patients, answers questions and concerns related to IMT functions/requirements
  • Assists with training clinical research personnel regarding enrollment/recruitment protocols, sample collection processes, and proper documentation.

Procurement of biospecimen and related data for research protocols
  • Remains knowledgeable of all policies and procedures that are essential to the collection, storage, and/or shipping of research samples.
  • Demonstrates precision in interpreting orders and obtaining appropriate clinical research samples, precision in sample identification and labeling, and accuracy in documentation
  • De-identifies and packages prospective biospecimen, coordinates transfer to IMT labs via Limfinity application, and documents chain of custody
  • Interacts with staff within collaborating departments, to include Institutional Tissue Bank and Research Histology Core Lab, to ensure collection of prospective research samples (i.e. blood, bone marrow aspirate and biopsy, and/or tissue) as appropriate
  • Procures samples retrospectively as needed or as requested by IMT scientists or investigators and distributes to IMT research groups, collaborators, or approved vendors for research testing
  • Research and request samples internally or from outside centers departments using applications such as EPIC, BIMS, CORe, iLab, Prometheus/LIMS. Maintains an electronic file system to document the progress and status of each request. Locates, files, and/or retrieves the required documents for tissue requests
  • Completes and oversees data entry regarding sample collection within Limfinity or tracking forms.
  • Coordinates source document sharing with designated personnel from collaborating departments
  • Coordinates with collaborating departmental staff to communicate missed specimen collections per joint project agreement or research plan and re-educates staff regarding collection timepoints and priorities
  • Serves as liaison for other departments and treatment centers on specimen collection, data collection, documentation, treatment, and patient coordination
  • Routinely collaborates with the IMT Information System team to enhance Limfinity database and resolve any issues that may arise

Maintains a level of professional expertise through educational programs
  • Participates in start-up meetings and trainings that cover procedures and forms for the collection, processing, storage, and distribution of clinical research specimens
  • Attends appropriate departmental meetings and institutional continuing education programs.
  • Maintains working knowledge of current Laboratory Policies and Procedures, Code of Federal Regulation, and Good Clinical Practice guidelines.

  • Demonstrates excellent oral and written communication skills when contacting other institutions, patients, and departments by phone, email, and/or face-to-face interactions. Assimilate pertinent information in order to compose written correspondence.
  • Other duties as required.


Required: Bachelor's degree.

Preferred: Master's degree.


Required: Three years experience in area of research study or direct patient care obtained from nursing, data gathering or other related experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, one year of required experience.

Preferred: Experience recruiting patients and knowledge of research protocols.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

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