Grant Program Coordinator

Houston, Texas
June 16 2021
Health Sciences
Organization Type
Oversight of Sponsored Project Processes & Budget Mgmt.

*Manages the overall research and financial activities of the Clinical Trials Office.
*Coordinates research grants and contracts preparation, auditing, budget planning and management with internal and external sponsors as well as all cooperative groups.
*Manages pre-award activities connected with grant and contract proposals, including initial planning, budget forecasting against protocols, proposal development, funding, and obtaining formal internal and external approval of protocols.
*Negotiates grant application changes internally with Principle Investigators and externally with sponsors.
*Develops and manages systems to provide information regarding financial impact of research within the Clinical Trials Office and the division.
*Provides budget information for research programs, including detailed estimates for expenses for research related activity.
*Provides data regarding research finance to requesting Director, PIs, research staff and division entities.
*Manages all grant and non-grant research funds for the Division of Pediatrics specific in the Clinical Trials Office.
*Tracks all costs and services incurred including blue tickets for each protocol and is responsible tracking and reconciling payments internally and externally on a real time basis.
*Maintains source of funds document containing specific information on all Clinical Trials Office employees, job titles, salaries, percent efforts, and ending dates on funding sources.
*Manages and tracks invoicing of and payment by various vendors/sponsors.
*Initiates and oversees the grants submission process, including budget completion and justification, support documents, and the institutional FReD checklist.
*Puts grants in final form, ensuring federal and institutional compliance before submitting to the Office of Sponsored Programs and the funding agency.
*May resolve all payroll-related issues in regards to research accounts

Effort Reporting, Regulatory/Quality Control & Assurance

*Serves as the Effort Coordinator for mandatory quarterly effort reporting by research staff.
*Completes and submits effort reports to the Administrative Director, Protocol Research.
*Works with Administrative Director, Protocol Research to complete reports on an as needed basis to provide to management.
*Other reporting as assigned.
*Participates in and/or coordinates audits of systems and practices to ensure quality and regulatory compliance.
*Develops and reviews quality control programs to evaluate and enhance data- and procedure-driven regulatory activities
*Tracks and maintains database regarding research training for all personnel involved in the conduct of clinical research.
*Tracks, reviews, and maintains clinical research policies on an annual basis and alerts Administrative Director, Protocol Research.
*Acts as liaison with Administrative Director, Protocol Research and with investigators, institutional officials, and granting agency officials to ensure good communication and timely submission. Serve as a primary contact for the Office of Research Administration concerning policy changes relating to the resolution of grant submission issues.
*Ensures that the information collected is accurate, reflects the requested information, and is provided in accordance with specified guidelines.

Supplementary Functions/Other Duties

*Reviews patient eligibility of potential study cases and assists obtaining consents. Follows patients on studies and maintains knowledge of adverse events. Submits information on adverse events to IRB and revises consents.
*Tracks protocol related labs, responses and research tests. Compiles protocol data for manuscript submission. Enters data into case report forms. Maintains necessary data for audits. Schedules patient tests, keeps patients informed about test results and studies.
*Collaborates with physicians, mid-level practitioners, research nurses and data managers to document patient care. Trains other support staff in study coordination. Effectively conducts assigned operations of research protocols. Coordinates, evaluates and follows patient participation in clinical trials. Assists in the collection of evaluation of data.
*Under supervision of the medical staff and research nurse staff, performs protocol-specific tasks including screening, ordering tests, collecting specimens and study documentation of patient reported responses

Bachelor's degree. Three years of extensive administrative experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

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