Assoc Financial Analyst

MISSION STATEMENT
The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public .

SUMMARY

The primary purpose of the Financial Analyst position is to manage the daily financial operations for the Department of Cancer Systems Imaging. The Financial Analyst is responsible for providing analysis of business and management financial data used for strategic financial planning, which assists in implementing processes to maximize efficiencies that support effective fiscal management. The position is critical for a variety of department financial processes, including the preparation of the annual budget and daily management of the internal department accounting system. The Financial Analyst impacts financial operational procedures in the department by participating in the development, implementation, management and coordination of fiscal processes, which support the ongoing operational activity in the department. This position is responsible for monitoring financial compliance for all funding sources within the department. The Financial Analyst will execute special assignments as required and prepare detailed reports for departmental, divisional and institutional use.

JOB SPECIFIC COMPETENCIES

FINANCIAL ANALYSIS, STRATEGIC PLANNING AND REPORTING 1. Prepare monthly reports on departmental funds for the Research Department Administrator, Associate Director of Research Planning and Development, and Chair.
2. Reconcile assigned departmental accounts/funds.
3. Prepare quarterly reports of PRS funds to be shared with the respective faculty. Work closely with the administrative support staff to ensure accurate recording of expenses and update documentation as encumbrances are expensed.
4. Review and analyze data from reports to identify trends or problem areas and formulate strategic solutions to address deficiencies.
5. For specific ad hoc reports, assemble data from special financial statements on varying platforms.
6. Assist in the preparation of monthly and annual financial reports and other reports such as monthly variances to budget, as required.
7. Along with the Research Department Administrator and Associate Director of Research Planning and Development, meet with the Chair and faculty to engage in strategic planning and research directions for their specific laboratories.
8. Prepare adjusting and closing entries, statements, and analyze financial operations as required.
9. Work closely with Research Finance and Grants and Contracts Accounting to provide the appropriate information for invoicing and follow up with other MDACC departments on invoices and payments received and posted.

BUDGET FORECASTING/REPORT PREPARATION 1. Assist in the coordination and preparation of departmental annual budgets by utilizing guidelines established by the institution, division and department.
2. Assists with budget preparation for the department, requests for capital expenditures, forecasting and strategic planning for the department.
3. Maintain an internal financial database for the Department of Cancer Systems Imaging to track sources of funds for all departmental grants and contracts, philanthropic donations, clinical trials, private industry awards, and correlate with the department's grants and contracts' database to verify the accuracy of the institutional system and generate monthly reports for the Chair, the Research Department Administrator and the Associate Director of Research Planning and Development.
4. Assist in the quarterly forecasting process, incorporating changes in personnel, position vacancies, additions/departures, etc. Project future needs and requirements.
5. Review seasonal trending and assist with projections for personnel by analyzing and applying departmental data.
6. Monitor, audit and initiate the reallocation of funds and transfers.
7. Tabulate, monitor and reconcile quarterly the internal CSI Laboratory Development Funding Model (LDFM).

Decision Support and Analytics 1. Proactively analyze metrics and data to present recommendations to improve fiscal processes and operations within the department. Provide information and insight to managing the financial and operation issues affecting the fiscal performance of the department.
2. Create, maintain and interpret dashboards to track productivity metrics, forecasting, recognize trends and recommend solutions.
3. Monitor rates of expenditures on assigned accounts (burn rate determination).
4. Identify budgetary control systems and provide guidance for system improvements in the department's fiscal matrix in the areas of salary reconciliation, purchasing and personnel trending.
5. Monitor departmental processes for ongoing departmental, divisional and institutional financial compliance and internal fiscal controls.
6. Assist the Research Department Administrator and Associate Director with business justification development for new programs, positions and projects.
7. Work to clear deficits, close, and deactivate accounts as project periods end.
8. Participate in post-award kickoff meetings with faculty when new projects receive funding.
9. Other duties and special projects as assigned.

SUBAWARD CONTRACT AND EPIC INVOICING 1. Run reports and review agency agreements and notify the appropriate departments/groups and areas to submit accurate and timely invoices according to specified guidelines.
2. Maintain an up-to-date tracking tool for monitoring when contracts are due to be invoiced.
3. Monitor grants, subawards and industry agreements in order to initiate the invoicing process in accordance with agreements.
4. For Clinical Trials involving patient recruitment, work with Research Nurses and Clinical Coordinators to collect, summarize and bill in EPIC for these reimbursements.
5. Participate in meetings involving DI-TCR and others to discuss payment and budget issues to provide the appropriate information for invoicing.

Other Duties as assigned

Required Degree: Bachelor's degree in Business Administration or related business specialty.

Preferred Education: Master's Level Degree

Required Experience: None. May substitute required education degree with additional years of equivalent experience on a one to one basis.

Preferred Experience: Prior experience with financial management, budgeting, accounting, and internal financial control functions.
Experience with MDACC systems: Resource One, Kronos, Concur, PeopleSoft, EPIC.
Highly proficient in MSExcel.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html