Project Associate II, Project Management- Medical Affairs

Foster City
See job description.
April 30 2021
Other, Other
Position Type
Full Time
Organization Type
Job Type

Project Associate II, Project Management- Medical Affairs
United States - California - Foster City

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gileads therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the companys five core values. Thats because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

Project Associate II, Project Management, Medical Affairs

Specific Responsibilities and skills for Position
  • Support implementation of cross-functional projects
  • Vendor management including due diligence, supplier set-up, and contracts
  • Centrally manage all MSAs, Work Orders, and general agreements for the department.
  • Act as a central point of contact for MA-GPS ISRs
  • Follows up with sub-team members or working group regarding progress on routine action items updates and deadlines.
  • Facilitate culture building initiatives
  • Project management for POAs, KPIs, and Scorecards for the department
  • Utilize and create tools to capture metrics and analyze impact and output
  • Centrally manage department budget, open POs, process invoices, track expenditures and facilitate accruals and budget updates to Finance.
  • Assist with department presentation development
  • Centrally manage collaboration initiatives with external organizations
  • Demonstrates an ability to effectively manage their workload with limited input from more senior team members.
  • Follows up with sub-team members or working group regarding progress on routine action items updates and deadlines.

Essential Duties and Job Functions

The candidate must have a professional demeanor that can represent Gilead's core values of integrity, excellence, teamwork & accountability in every project. Must have specific, working knowledge of processes related to budget tracking, invoicing and purchase orders, contract administration, and vendor relations. The ideal candidate would also have experience with grants, honoraria, transparency policies, and collaboration with field-based personnel.
The position requires an individual who can apply logic and problem-solving skills under pressure, who is adaptable to change, and who can be successful working independently as well as within the context of a team. The candidate must possess solid organizational skills, excellent written and oral communication skills, attention to detail, high-level customer service skills, a positive attitude, and the intelligence and resourcefulness to get the job done.
Must be able to appropriately interact with senior management and external customers/vendors.

Knowledge, Experience, and Skills

  • BA/BS in Business, Communications, or Finance preferable.
  • Must have 4+ years of relevant project management experience. Relevant experience consists of work in a scientific field or equivalent experience in association with R&D project teams and/or in cross-functional project management activities.
  • The ideal candidate would have a working knowledge of pharmaceutical/biotech operations, preferably in Medical Affairs.
  • Strong communication, presentation, and analytical skills required.
  • Computer Skills: Basic PC skills (Windows, Excel, Word, PowerPoint.). Experience with electronic document management systems.

    *Academic Level


    For jobs in the United States:

    As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

    For more information about equal employment opportunity protections, please view the EEO is the Law' poster.



    Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

    Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

    For Current Gilead Employees and Contractors:

    Please log onto your Internal Career Site to apply for this job.

    To apply, visit

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