Associate Director/Senior Manager Medical Affairs Operations (m/f/d) Germany

See job description.
April 28 2021
Other, Science Policy
Position Type
Full Time
Organization Type

Associate Director/Senior Manager Medical Affairs Operations (m/f/d) Germany
Germany - Munich

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gileads therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the companys five core values. Thats because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible

Associate Director/Senior Manager Medical Affairs Operations (m/f/d) Germany

The Position

The Associate Director or Senior Manager Medical Affairs Operations ensures that the Medical Affairs department is operating smoothly at a high level of quality and efficiency. In close collaboration with the Country Medical Director and the Medical Leadership Team (MLT), she/he is in charge of the following areas within Medical Affairs Germany:

Strategic and operational leadership of the Medical Affairs Operations function, aiming to achieve continuously high standards of Medical Affairs activities, efficiency, process improvement, and continuous development of the department's employees, including optimising the medical field activities Operationalisation of the Medical Leadership Team (MLT), budget process and general process management within the Medical Affairs department. The role is a member of the MLT. Oversight of the conception, planning, and implementation of certain externally facing Medical Affairs activities across Therapeutic Areas (TAs) Oversight and implementation of the scientific grants process and the fellowship program Leadership of the Medical Planning process for the TAs (including cross-functional planning), the departmental goal planning process, and other project management activities Involvement in other strategic initiatives in close collaboration with the Country Medical Director and the MLT.

The Associate Director or Senior Manager Medical Affairs Operations reports to the Country Medical Director and is part of a small team that forms the Medical Affairs Operations function. The role requires close national and international collaboration with colleagues from various functions and departments. The role is office-based in Munich and requires some limited national and international travel. Depending on the seniority of the candidate the role may be set at the Associate Director or Senior Manager level. Line management may be part of the role, depending on the leadership experience of the candidate.

Specific responsibilities:

Specific responsibilities, in close collaboration with the Country Medical Director and other members of the Medical Affairs Operations function, include but are not limited to the following:

Oversees and leads initiatives to raise the standards within Medical Affairs, including training programs. Partners with Human Resources and Learning and Development in developing and coordinating training initiatives and development plans for Medical Affairs. Ensures consistency and efficiency of all relevant departmental operations and alignment with company procedures, policies and processes. Provides quality oversight of Medical Affairs activities including SOPs, training and audit programs and related recordings. Develops, refines, and maintains Standard Operating Procedures for Medical Affairs activities. Provides budget oversight in collaboration with the Country Medical Director and provides project management to the MLT Together with other members of the Medical Affairs Operations function plans and implements the Fellowship program (Gilead Frderprogramm), the educational event Campus Infektiologie, and the medical part of the grants program. May be involved in the Grants Review Committee. Leads the medical planning process, develops measurements of Medical Affairs effectiveness (office and field), and the departmental goal setting and tracking. Creates reports and presentations. Is involved in the digital transformation in Medical Affairs across TAs and in the development of a more patient-centric approach. Works on special projects in close collaboration with the Country Medical Director and the MLT, including affiliate-wide or international projects



  • Advanced academic, ideally scientific degree (e.g. MSc, BSc) or comparable work experience
  • In depth knowledge of the Medical Affairs function based on own experience in a pharmaceutical company. This will likely require at least 5 years of own Medical Affairs experience.
  • Excellent project management and project leadership skills, both at the strategic and operational level. Ability to lead and manage multiple complex projects simultaneously
  • Strategic mindset with a focus on innovation, collaboration, and excellence
  • Excellent written and verbal communication skills are required, along with the ability to understand, analyse and communicate complex information in a clear and concise way.
  • Strong interpersonal and relationship building skills
  • Excellent organizational skills including attention to detail and prioritization
  • Ability to develop effective solutions to complex problems
  • Excellent written and verbal communication skills in German and English
  • Works independently with minimal supervision
  • Experience working in a cross-functional matrix
  • Ability to embrace Gilead's Leadership Commitments and patient-centric values, including highest ethical and compliance standards. Knowledge and appreciation of applicable regulatory and legal requirements for Medical Affairs

  • Experience of working in an international environment is a plus
  • Experience working in related business functions is a plus
  • Line management experience is not required

Equal Employment Opportunity (EEO)
It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual's gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

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