Coordinator, Research Data

Position Title: Coordinator, Research Data

Department: Clinical and Translational Research Center

Division: Cancer Medicine

Reports to: Operations Manager

Mission Statement

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

Summary

The primary purpose of the Coordinator, Research Data is to p rovide administrative and patient care services for the coordination of research studies. Coordinates and gathers patient data for research studies.

Core Values

Caring Behaviors

• Courtesy: Is respectful and courteous to each other at all times
• Friendliness/Teamwork: Promotes and rewards teamwork and inclusiveness; Is sensitive to the concerns of our patients and our co-workers

Integrity Behaviors

• Reliability: Communicates frequently, honestly and openly
• Accountability: Holds self and others accountable for practicing our values
• Safety: Notices a safety concern and brings it to someone's attention; Models safe behaviors (wears badge, washes hands, keeps work area clean and orderly); Mitigates risk to the institution through sound business practices

Discovery Behaviors

• Responsiveness: By his/her actions, creates an environment of trust; Encourages learning, creativity and new ideas
• Personal Leadership/Self-Initiative: Helps others to identify and solve problems; Seeks personal growth and enables others to do so

Key Functions

1. Research Coordination Functions

• Prepare and print daily shipping list to request boxes and coordinate quality control checks in CTRC Operations areas
• Match research kits to respective patient appointments daily
• Coordinate research collection kits arrivals with inventory team
• Complete data management for completed research visits by maintaining a system for controlling paper flow for protocols and related grants, to include setting up and maintaining electronic file system.
• Coordinates procurement and delivery of lab supplies
• Maintain and update protocol reference materials electronically.
• Review medical records to extract data points.
• Communicate verbally and in writing, as needed or as requested by study investigator, with internal reviewers (e.g., Surveillance Committee) or external agencies (e.g., pharmaceutical sponsors and/or governmental study sponsors, such as National Cancer Institute or Food and Drug Administration).
• Complete forms and comply with institutional, state, and/or federal regulations for study initiation, conduct, and termination.
• Assist in coordinating and send outgoing material and correspondence to institutional, state, and/or federal agencies.
• Prepare reports for the sponsoring agency, as specified by reporting requirements (e.g., monthly, semiannually, and annually for NCI studies).
• Assist in the coordination and preparation of a monthly update for protocol review.

2. Laboratory Functions

• Organize, maintain and manage surplus bin/supply room.
• Remove expired kits and tubes from inventory and supply areas.
• Troubleshooting machines while contacting coordinator if issue is not able to be resolved.
• Transmitting EKGs as needed and directed by Laboratory Supervisor
• Monthly reconciliation of EKGs machine inventory.

3. Administrative Functions

• Answer and screen office phone calls effectively and professionally.
• Schedule and attend department research meetings and conferences.
• Schedule and attend approved off-site meetings and conferences.
• Inform appropriate staff and arrange coverage for necessary functions when absent.
• Order supplies as needed.

4. Other Duties

• Be punctual in arriving at all professional functions.
• Generate documents on computer, using word processing, spreadsheet, and other software to produce professional appearance.
• Communicate with appropriate individual(s) regarding upcoming deadlines, meetings, etc.
• Understand and adhere to the policies and procedures related to conduct of clinical trials as delineated in the department training manual and presented at weekly training meetings.
• Other duties as assigned

The performance for all expected outcomes is measured by observation by supervisor, reports from faculty and co-workers, the accuracy and timeliness of work produced, and the demonstrated ability to effectively work under stress. The position also requires one to anticipate needs, to recognize situations requiring assistance and have the ability to refer or perform any necessary tasks, and to comprehend the goals of the department/program and take the initiative in making decisions and taking actions to further these goals.

The above functions require the following abilities and skills:

• Ability to practice independently, strong verbal and written communication skills, organizational and critical judgment skills, and ability to interact effectively with patients and co-workers.
• Strong attention to detail.
• Strong organizational skills.
• Ability to work with personal computers using standard word processing software, spreadsheets, and programs for database and graphics usage.

• Ability to maintain a satisfactory work environment by organizing and redistributing files, records, etc., requiring bending, stooping, reaching, manual handling, walking, visually inspecting, extended standing, sitting and repetitive motions. May be required to lift up to 15 pounds.

• Use of computer via keyboard, and operating facsimile machine, calculator, printer, photocopy machine, etc. Use of push-button, multiple line telephone set. Must be able to master new software by utilizing available resources (other program personnel, reference manual, training classes, etc.)

• Be clearly understood by verbal communication in face-to-face encounters and by telephone.
• Strong command of the English language, including spelling, writing, and verbalizing and ability to communicate well verbally and in writing.

Core Competencies

• IC - Team with Others:
  • Encourage collaboration and input from all team members;
  • Value the contributions of all team members; and
  • Balance individual and team goals
• IC - Self-Motivation:
  • Set high standards of performance;
  • Pursue goals with energy and persistence; and
  • Drive for results and achievement.
• IC - Oral Communication:
  • Express ideas clearly and concisely in groups and one-to-one conversations; and
  • Create an environment with open channels of communication.

Education

Required: High school diploma or equivalent and some college courses related to the position.

Preferred: Bachelor's degree in Nursing or an appropriate scientific or administrative area.

Experience

Required: Two years of related experience. No experience required with preferred education.

Working Conditions

This position requires:

Working in Office Environment

No

X

Yes

Working in Patient Care Unit (e.g. Nursing unit; outpatient clinic)

No

X

Yes

Exposure to human/animal blood, body fluids, or tissues

No

X

Yes

Exposure to harmful chemicals

X

No

Yes

Exposure to radiation

X

No

Yes

Exposure to animals

X

No

Yes

Physical Demands

Indicate the time required to do each of the following physical demands:

Time Spent

Never

0%

Occasionally

1-33%

Frequently

34-66%

Continuously

67-100%

Standing

X

Walking

X

Sitting

X

Reaching

X

Lifting/Carrying

Up to 10 lbs

X

10lbs to 50 lbs

X

More than 50 lbs

X

Pushing/Pulling

Up to 10 lbs

X

10lbs to 50 lbs

X

More than 50 lbs

X

Use computer/keyboard

X

High school diploma or equivalent. Preferred degree: Bachelor's degree Two years of related experience. With preferred degree, no experience required. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html