Program Coordinator -CATALYST

Houston, Texas
April 01 2021
Organization Type
The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2019 rankings.

**Ideal candidates will have clinical research or clinical operations experience**

The Program Coordinator will serve as the main liaison between research needs, surgeons, pathology, advanced practice nurse (APN), and operating room (OR) staff to ensure that CATALYST is running smoothly. This position requires daily communications (via group email and text) and up-to-date maintenance of the tissues being collected is key.

CNS Tumor AnaLYsis STream (CATALYST), is a cross-functional, holistic biospecimen analysis pipeline, which provides a streamlined workflow and comprehensive analysis of tumor specimens, as well as CSF, blood, and stool (microbiome) from all patients undergoing surgical resection. Leveraging the longstanding PROACTIVE protocol, CATALYST will result in a multi-omic, comprehensive catalogue of a large number of primary and recurrent GBMs, as well as other gliomas, metastases, and rare brain tumors, for comparison. This compendium of tumors will enable longitudinal, comprehensive, and detailed analyses of tumor specimens and matched blood, CSF, and stool (microbiome) uncovering novel biological drivers of GBM, enhancing GLASS consortium-related efforts and creating new collaborations, while also creating a pool of controls for matched window-of-opportunity clinical trials of new therapeutics. This position requires an individual with exceptional communication and organizational skills.

Inform appropriate clinical teams the day before surgery that the patient is a CATALYST patient with patient-specific instructions that may be required. Members of this team includes (group email):
The neurosurgeon and trainee
OR personnel (nursing and OR technologists): to ensure that the OR rooms are stocked with appropriate blood/CSF packets
After weekly Friday meeting, to update and maintain a table that details the surgical procedures for the following week and the different analyses of the tissues that have that will be performed
Facilitates addition of patients who are added to surgeries as an "add-on" patient to the surgery list or emergency surgeries (those who were not discussed during the Friday meetings) including communicating with the neurosurgeon, OR personnel, tissue runners, research staff, etc.
Facilitates communication on surgeries that require individualized instructions for the neurosurgeon, Institutional Tissue Bank (ITB), research staff and the pathologists (group email and text)
Maintains the tissue runner calendar and provides reminders via group emails
Communication regarding tissue allocation to researchers based upon availability and needs, and bandwidth of laboratory personnel

Materials Compliance
Prepare blood and CSF vial packets ahead of time to supply the OR holding area for CATALYST patients. Prepare, maintain and stock (at all times) additional blood and CSF packets and for the neuro-navigation room by communicating with OR nursing for updates on a bi-monthly basis
Adjust numbers of blood or CSF vials as appropriate based upon research needs
Ensure blood vails are transported to labs in a timely manner and at the appropriate temperature (4oC)
Serves as a backup ITB to research tissue runner as needed
Provide CATALYST tissues that have been stored overnight (on occasions where the tissues were obtained after hours) the next morning to the tissue runners

Regulatory ComplianceRegulatory Compliance
Serves as primary liaison between adjustments that need to be made to the PROACTIVE protocol/consent form and the regulatory team (i.e. adding new collaborators, experimental techniques, protocol)
Creates Core ID as part of the consenting process (coordination with APN)
Communicates with the Regulatory Team

Maintains and updates diagnosis of patients as appropriate
Maintains and updates the number of patients who were originally planned to obtain tissue from and why mitigate/understand issues when this does not happen
Ensure tissue runners have adequately filled out Master Patient List by Thursday afternoon in preparation for Friday weekly meeting, and populate this information into summary table to show at weekly Friday CATALYST meeting
Maintains log detailing tissues that have not been collected (cancellation, lost tissue, etc.) and the reasons for not collecting
Maintains list of research studies that have requested specific pathological specimen (including studies that require recurrent glioblastoma, low grade glioma, brain metastasis with matched primary tissue).

Consent patients as needed if advanced practice nurses (APN) are unable to consent on some occasions

Other duties as assigned

Education Required:
Bachelor's degree in Business Administration or related field.

Education preferred:
Master's degree.

Experience Required:
Three years project/program coordination experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, one year of required experience.

Experience Preferred
Clinical Research or Clinical Operations experience
Strong attention to detail
Can-do attitude

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

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