Library Staff (Institutional Repository & Electronic Resources)

Japan (JP)
In accordance with the OIST Employee Compensation Regulations
March 30 2021
Position Type
Full Time
Organization Type
Job Type

The library mainly collects e-Resources contents and provides various services.  We are also actively disseminating our publication data through the OIST Institutional Repository (IR.)

The Library Staff (Institutional Repository & e-Resources) will plan, implement and evaluate sustainable IR technologies, services and policies. In addition, this person will establish IR curation and publication practices in support of research across OIST research disciplines. This is a highly impactful role as it enables research and scholarship produced by OIST faculty, scientists, researchers, and students to reach the widest possible audience.

The position requires an understanding of and ability to make critical decisions related to scholarly research and publication practices as well as to copyright issues. Strong interpersonal skills will be essential to support and collaborate with faculty, scientists, researchers, and students across all OIST , and will require expertise in library online resources, software applications, especially IR platforms.

This position will be responsible for helping to increase accessibility and worldwide downloads of OIST research and our Library Collections. Expanded download numbers will significantly enhance the global visibility and reputation of OIST research and scholarship.


The Library Staff (Institutional Repository & e-Resources) tasks include but are not limited to the following.  

  1. Manage the OIST Scholar IR operations, workflows, protocols, policies, and procedures in keeping with IR best practices as well as copyright and other relevant guidelines.
  2. Ensure responsive and timely support for OIST faculty, researchers, students and staff submitting research and scholarship to IR.
  3. Extract and deposit publications and thesis data into IR.
  4. Establish practices for curation of IR in line with national and international standards and best practices.
  5. Maintain quality-check metadata according to standards and conduct quality checks on IR submissions.
  6. Develop, implement and communicate workflows that lower the barrier of engagement with the IR for faculty, researcher and students.
  7. Provide oral and written instruction to IR contributors and users.
  8. Contribute to IR & e-Resources user needs analysis, product evaluation, selection, customization, testing, and implementation or migration of data.
  9. Analyze and track OIST usage of e-Resources usage reports and participate in the preparation of library reports making recommendations for improvement.
  10. Troubleshoot IR and library software issues, and report problems in a timely manner to vendors or OIST IT to ensure that issues are addressed timely.
  11. Develop internal promotion plan for the use of IR and e-Resources at OIST.
  12. Answer general inquiries, fulfill requests related to IR and other library online services.
  13. Assist and edit the library webpage
  14. Support seminars, workshops and orientations included preparing a poster, announcement, scheduling etc.
  15. Support implementation for ORCID by collaborating with other divisions.
  16. Other miscellaneous duties as signed.


  1. Bachelor’s of Library Science degree required, Master’s of Library and Information Science (MLIS) degree preferred.
  2. Previous experience supporting IR or other platforms used to curate and/or provide access to digital assets.
  3. Experience supporting faculty research and cataloging.
  4. Knowledge of and ability to evaluate IR software applications and online library resources.
  5. Knowledge of digital curation standards and best practices.
  6. Ability to exercise good judgment consistent with library policies, rules and procedures.
  7. Ability to identify and solve problems independently and collaboratively.
  8. Ability to prioritize, meet deadlines, and work well under pressure.
  9. Ability to be responsive and flexible to adjust to a changing work environment.
  10. Ability to interact collegially and to communicate with skill, tact, and courtesy with users and colleagues.
  11. Excellent written and oral communications skills in English (required) and Japanese (preferred).
  12. Computer skills and proficiency in MS Office software and document management software.

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