Senior Coordinator, Clinical Studies

Location
Houston, Texas
Salary
Competitive
Posted
February 26 2021
Ref
138153
Organization Type
Healthcare/Hospital
Summary

The primary purpose of the Sr. Coordinator, Clinical Studies position is to provide independent and advanced patient care services and operational management for clinical trials in GI Medical Oncology. This position impacts research protocols and patients enrolled in designated protocols and ensures strict adherence to the policies and procedures of the institution.

Key Functions - Senior clinical Studies coordinator

Responsible for the overall effective operation of designated research protocols. Performs all of the functions of a Coordinator, Clinical Studies (see below). In addition, responsible for:

  1. Protocol Operations

overall effective operation of designated protocols to include development, design and resolution of operations and budget issues in collaboration with the principal investigator or study sponsor.

  1. Training/QA/Audits

Trains other support staff in study coordination to include providing training and guidance with regard to the policies and procedures that are related to conduct of clinical trials; planning, designing and conducting complex professional and ancillary staff education sessions to ensure protocol compliance and dissemination of new information and policies. Coordinates FDA submissions and supervises clinical trials audits. Performs QA audits to monitor compliance and accuracy of data. Compiles protocol data for manuscript submission.

  1. Team Lead

Assists with supervisory functions, participates in the evaluation process. Performs protocol specific activities in the enrollment, evaluation of eligibility for clinical trials, planning of treatment, adherence to protocol schedules, adverse event reporting, etc.

Key Functions - clinical Studies coordinator
  1. Coordinate for patient protocol screening and enrollment.
  • Screen patient for protocol eligibility.
  • Request insurance clearance prior to consenting patient.
  • Identify patient and coordinate scheduling follow-up appointment, labs, CT scan/MRI and other tests/procedures with data coordinators and/or PSCs at the GI Center.
  • Assist in obtaining informed consent document.
  • Pre-enroll in CORe per protocol.
  • Follow-up on screening tests/procedure for eligibility per protocol.
  • Obtain baseline data by interviewing patient/family and/or reviewing records.
  • Register and/or assign treatment in CORe.
  • Notify Patient Business Services for patient participation per protocol.
  • Complete documentation - informed consent note, eligibility note and on-study note.
  • Complete and submit research charge tickets per protocol (R0).
  • Send appointment request to CTRC and/or ATC per protocol.
  • Request outside records, tissue block/slides per protocol and maintain records.


  1. Coordinate and assist patient during, after protocol treatment and off-study.
  • Coordinate protocol follow-up, labs, tests/procedures per protocol.
  • Interview patient and collect data - pill diary, toxicity, con-med and/or questionnaires.
  • Assist in assessing adverse events per CTCAE.
  • Assist in completing measurements per protocol.
  • Complete documentations - follow-up note, con-med, toxicity.
  • Maintain data in CORe/PDMS and/or complete case report forms as expected.
  • Assist in re-consenting patient as necessary.
  • Assist preparing SAE report.
  • Complete protocol deviation form as necessary.
  • Assist completing violation form and send to the Regulatory team for IRB submission.
  • Prepare for routine monitoring and/or audits.
  • Collect correlative samples per protocol and maintain records/database.
  • Complete end of study tests/procedures.
  • Complete Protocol Summary in CORe.
  • Follow patient for survival per protocol and document.
  • Assist preparing IRB Annual Continuing review, IND Annual Report, ePAAC, DSMB report per protocol.
  • Cover co-workers' patients as needed.


  1. Assist the primary investigator in collection and evaluation of data.
  • Maintain screening/enrollment log.
  • Maintain informed consent binder.
  • Generate CORe/PDMS reports per request.


  1. Attend meetings /conferences.
  • Attend departmental Clinical Research Review meeting including SAE review.
  • Attend departmental fellow presentation.
  • Attend bi-monthly staff meeting
  • Attend departmental quarterly meeting
  • Attend OPR presentations and classes.
  • Attend off-site conferences with approval.
  • Obtain a certification(s).


Bachelor's degree. Five years experience in area of research study or direct patient care obtained from nursing, data gathering or related field. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, three years of required experience. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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