Research Program Director

Houston, Texas
February 24 2021
Health Sciences
Organization Type

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.


The primary purpose of the Program Director position is to provide budgetary, administrative and organizational support to the five (5) departments of Diagnostic Radiology (Abdominal, Breast, Thoracic, Neuroradiology & Musculoskeletal Imaging) during the pre- and post-award grants, contracts and agreements process. The incumbent will work with the faculty and support staff to coordinate grant initiatives for the department, multi-project, external and internal grants. He/She will function as the lead for PreAward and team with the Grants Program Coordinator (GPC) along with the faculty to provide guidance for ongoing grants and contract initiatives impacting the capability of the departments to reach its scientific research goals. The Program Director will be responsible for Pre-Award grant submissions, contract items, subcontracts, patents, MTAs, legal services agreements, grants tracking of submissions, etc., reconciliations and financial closeouts of grant awards in compliance with departmental, divisional, institutional and sponsoring agency requirements. The incumbent will assist in effort coordination.

  • Pre Award, Grants Submissions and Tracking Functions as lead support in planning, implementation, and management of all funding initiatives. Prepares and develops grants, budgets and justifications. Ensures that administrative and financial support and other resources are available and in place. Ensures accuracy and compliance with sponsor regulations and institutional policy. Prepares and submits progress and other reports including no-cost extensions, carry- forward requests, budget transfers, effort reduction requests, etc. Monitors the progress of existing grants. Responsible for routing subcontract items. Communicates with faculty, institutional, federal, private, program and other officials in grant related matters relying on independent decision making. Represents the department at professional meetings within the institution, as well as externally. Provides oversight and maintains database and tracking system of all grants to monitor status of submitted, pending, awarded and funded grants. Maintains funding information on shared information drive for other DR Services Team members to use as a resource. Works with the Sr Support Staff member to maintain faculty other support documents and biosketches for utilization during the grants submission process.
  • PostAward Functions Monitors rates of expenditures on grants and contracts and proactively advises the PIs and manages all necessary changes in salary support and other expenditures to ensure zero balances at study expiration. Prepares comprehensive reports for all aspects of all Department grant awards and reports appropriately. Reviews expenses against grants for accuracy, investigates and resolves errors and variances. Responsible for grant reconciliation and financial closeouts of grant awards. Responsible for completing the monthly Statistical. Sampling reconciliation. Performs monthly Patient Care Reconciliation in EPIC to ensure research charges are posting accurately. Prepare monthly invoices and journal for tumor measurement charges. Works with the department leadership and faculty to ensure that grant funds are being expensed accurately and according to institutional and/or agency regulations. Meets regularly with faculty, DA, and support staff to discuss faculty financial portfolio. Ensures expired accounts are closed in a timely manner. Requires complex account review, analysis, projection and problem resolution and provides
  • Departmental/Divisional Support Process MTAs, patents, legal services agreements as requested by the faculty. Process compliance protocols as requested by the faculty.
  • Assists in maintaining effort profiles and payroll distribution in ECRT, including revisions for new projects, closing/terminating of old projects, change of individual's responsibilitiesand efforts.
  • Works with the departmental leadership to prepare quarterly and yearly department effort cards with Chair, faculty, and Department Administrator. Maintains records of salary waivers, personnel effort on sponsored projects or cost sharing as necessary.
  • Assist with departmental and divisional events as assigned. Attends and actively participates in the Monthly Grant Administrator Group (GANG) meetings, as well as any other grant meetings as assigned.
  • Supervise the department staff as assigned. Perform annual evaluations. Encourage cooperation, collaboration, and team work among support staff and between the support staff and the administration to foster support staff retention and meet the operational needs of the Department.
  • Other research administration duties as assigned Assists in long-range planning for research program growth and changes in research priorities. This includes space and financial planning.
  • May be responisble for Space Survey and assisting with research space planning.
  • Develops a records retention plan that ensures appropriate technical documents are available for audit or inspection. Maintains administrative records that are securely stored, catalogued, and easily retrievable (PDMS records, and grants and contracts) in compliance with all institutional, departmental, and governmental regulations and policies. Ensures integrity and confidentiality of research records are maintained at all times.

Required Education: Bachelor's degree in science or related field.

Preferred Education: Master ' s Level Degree

Required Experience: Five years of research administrative experience.

Preferred Experience: PreAward Experience, PeopleSoft (myHR & Financials) and Effort Reporting. Five or more years of research administrative experience in an academic or biotech setting including, experience with research protocols, grants, and contracts. Regulatory and successful grant and protocol experience.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

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