Grant Program Coordinator

Houston, Texas
January 29 2021
Health Sciences
Organization Type
Grant Program Coordinator (departmental clinical research finance)


The primary purpose of the Grant Program Coordinator (departmental clinical research finance) position is to provide assistance to the departmental clinical research finance team through the preparation and negotiation of financially sound contracts, and timely submission of RCTS records. Serves as a liaison for finance interactions between GIMO, Clinical Research Finance, the Office of Sponsored Programs, and Legal office, and industry sponsors. Specifically, this position will assist the departmental clinical research finance team with the pre-award process for industry sponsored clinical trial budges and contracts.

Provide clinical trial personnel budgeting support to the department of Gastrointestinal Medical Oncology.

Key Functions

Research Contracts and Budgets
  1. Assist Financial Analysts in the preparation of detailed clinical research budgets.
  2. Attend study initiation meetings to ensure all research related costs are captured. Works with Financial Analysts to educate research staff on financial aspects of study, including which services are standard of care and which are research.
  3. Assist in the development of baseline research budgets.
  4. Assist in compiling budgets from participating departments for clinical trials (e.g., CTRC, QIAC).
  5. Coordinate with clinical team to provide response to CRF regarding coverage determination reports.
  6. Assist Financial Analysts in the review of amended clinical trial budgets.
  7. Submits, reviews and tracks protocols and protocol amendments through the RCTS system, and provide updates to the Financial Analyst & Sr. Financial Analyst.
  8. Update internal budget templates as instructed by the Department Finance Team.
  9. Ensures that department policies and procedures conform to institutional standards as it relates to research patient charges, their budgeting and their expenditure.
  10. Requests advance set ups to ensure chart field strings are created.
  11. Create and maintain a database to manage CFS, and provides CFS to the clinical team as requested.
  12. Updates BOX to ensure accurate tracking of new CTA and Amendment agreements.
  1. Assist in the development of course data logs and reviews with the post award team and clinical studies team to ensure accuracy.
  2. Collaborate with grant program manager/coordinators on clinical grant development including budgeting of resources and patient care costs for clinical aspects of grant to ensure accurate pre-award submission.

Post Award
  1. Complete data entry into database for oversight of assigned protocol budgets, allocated resources (actual salary and effort), and submission of invoicing per protocol.
  2. Works with the post award team to ensure timely invoicing for both milestone payments and regularly occurring study visits, with continual follow up for collection of payments for work performed.
  3. Track protocol revisions which impact research invoicing and make the necessary personnel budget changes
  4. Assist with any departmental needs as required, to include special financial and research reports as requested.
  5. Organize and maintain sponsored project financial files.
  6. Consults with departmental finance team regarding expense transactions related to each protocol.
  7. Works with the post award team to request no cost extensions through grants and contracts.

Compliance, Education, and Professionalism
  1. Ensures compliance with Good Clinical Research Practice standards.
  2. Attends in-services, departmental meetings, mandatory training and/or other events to remain abreast of new policies/procedures affecting the conduct of protocols.
  3. Serve as a resource for personnel expense management for the department
  4. Crosstrain with members of the existing team on the department core account management
  5. Attend other educational and training opportunities as identified, utilizing institutional resources as well as applicable professional societies for the industry.
  6. Represent department in a professional and appropriate manner within institution, as well as externally.
  7. Support and advance the institutional and departmental missions.
  8. Flexibility and adaptability to change are key components of success in this role.

Education Required: Bachelor's degree.

Education Preferred: Bachelor's degree in Business or Accounting

Experience Required: Three years of extensive administrative experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis.

Experience Preferred: Financial/budget experience. Clinical trial budget experience highly preferred.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

Similar jobs

Similar jobs