Administrative Coordinator / Project Assistant (m/f/d) Business Unit Invasive Fungal Infections

Location
Munich
Salary
See job description.
Posted
January 12 2021
Ref
R0016398
Discipline
Other, Other
Position Type
Full Time
Organization Type
Pharma
Job Type
Manager


Administrative Coordinator / Project Assistant (m/f/d) Business Unit Invasive Fungal Infections
Germany - Munich

Gilead Sciences, Inc. is a research-based bio-pharmaceutical company that discovers, develops and commercializes innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gileads therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

Making an impact on a global scale
Inclusion is one of the companys five core values. Thats because we know that we are stronger and more innovative at Gilead when we are informed by a diverse set of backgrounds, experiences and points of view. Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.

When you join Gilead, you join our mission to change the world by enabling people to live healthier and more fulfilling lives. Come join a mission-driven bio-pharmaceutical organization that values inclusion and diversity, has a strong portfolio of products, and is constantly #CreatingPossible


Administrative Coordinator / Project Assistant (m/f/d) Business Unit Invasive Fungal Infections

The Position
We are looking for an enthusiastic Administrative and Project Assistant for our Business Unit Invasive Fungal Infections to join the commercial team in our office in Martinsried.

Key Responsibilities
  • Provides administrative and clerical support to Commercial team in Germany.
  • Prepares contracts with HCPs, HCOs, agencies and other organisations
  • Prepares and manages documents for the approval process
  • Manages all relevant purchase orders and related budget.
  • Responsible for coordinating events of different size. This includes the planning, organizing as well as the contract management for these events (internal, external sponsorship, congresses).
  • Liaises with internal staff, guests and speakers to assess needs and coordinates, as needed, such activities
  • as travel, hotel, expense reports and tools and materials for presentations. Organization of booth presence on conferences.
  • Responsible for maintaining a calendar of appointments, meetings, and events.
  • Makes travel arrangements as needed.
  • Prioritizes workload involving multiple large projects/timelines
  • Is willing to lead smaller commercial projects (Marketing and Sales) such as preparing communications material and handling
  • Acts as a trusted advisor to the whole team (including field-based staff) for questions on events, contracts, current projects, and business compliance
  • Prepares general correspondence, faxes, and photocopying.
  • Creates, maintains and structures files in way that they are available to the eligible persons
  • Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's.
  • Keeps the bigger picture in mind and influences workflows accordingly.
  • Typically, coordinates the preparation of annual budget, reviews monthly budget


Knowledge, Experience & Skills:
  • High school diploma and good administrative experience
  • Advanced knowledge and experience using a number of office software such as Excel, PowerPoint and Word etc.
  • Language skills: Fluent German and English.
  • Excellent verbal, written, and interpersonal skills are required.
  • Knowledge and understanding of administrative and office policies
  • Strong attention to detail
  • Must be able to work well independently under the general guidance of the manager
  • Must be able to resolve problems and make recommendations related to operations within the scope of responsibility
  • Experienced in leading and driving projects as well as in working with agencies and suppliers


Gilead Core Values
  • Integrity (Doing What's Right)
  • Teamwork (Working Together)
  • Excellence (Being Your Best)
  • Accountability (Taking Personal Responsibility)
  • Inclusion (Encouraging Diversity)

    About Gilead
    Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercialises innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases
    around the world. Gilead's therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

    Equal Employment Opportunity (EEO)
    It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual's gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.


    For Current Gilead Employees and Contractors:

    Please log onto your Internal Career Site to apply for this job.


    To apply, visit https://gilead.wd1.myworkdayjobs.com/en-US/gileadcareers/job/Germany---Munich/Administrative-Coordinator---Project-Assistant--m-f-d--Business-Unit-Invasive-Fungal-Infections_R0016398-1





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