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Administrative Assistant

Employer
University of Texas MD Anderson Cancer Center
Location
Houston, Texas
Salary
Competitive
Closing date
Nov 16, 2019

View more

Discipline
Health Sciences
Organization Type
Healthcare/Hospital

Job Details

SUMMARY

The primary purpose of the Administrative Assistant position is to perform complex work in the Department of Palliative, Rehabilitation, and Integrative Medicine. Respect sensitive issues encompassed in the day-to-day communication between physician and patient. Have basic knowledge of advanced secretarial procedure coupled with correct use of medical terminology, grammar, punctuation and spelling. Have ability to multi- task without compromising attention to detail.

JOB SPECIFIC COMPETENCIES

Financial Responsibility

• Reconciling and archiving supporting documentations

• Manage expense reimbursements

• Coordinate approvals from finance team for all financial transactions

• Reconcile assigned cost center expense reports and track expenses having budgetary impact, routinely updates departmental checkbook of expenses.

Project Coordination

• Support multiple faculty members

• Manage and create Concur authorization requests for travel

• Manage daily Outlook calendar including meeting invites, room reservation, on- call schedule and clinic days

• Coordinate and submit Web Schedule time off requests per strict department guidelines

• Coordinate patient appointments on non-clinic days

• Ensure timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.

• Create and maintain curriculum vitae monthly

• Create and maintain biographical sketch updates

• Create, edit, and coordinate book/manuscript publications

• Create scientific posters

• Prepare documents as needed for meetings, special events, and special projects

• Management of records and retention of vital files

• articipates and assists in the patient care process by handling telephone calls from patients, referring physicians, care centers and new patient referral.

• Coordinate events including scheduling rooms, speakers, invited guests, and ordering equipment/catering

• Maintain continuous CME credits

• Provide back-up and daily lunch coverage for inpatient pager with up to 20 consults per day

• Coordinate Principal Investigator (PI) weekly meetings with research team

• Coordinate staff, faculty, and operation meetings

• Attend and transcribe minutes for weekly PI and committee meetings

• Maintain medical license, certification, and membership renewals

• Distribute incoming/outgoing mail and lab coats

• Management of Faculty/clinical providers (Appointment Packets, Promotions, Annual Appraisals, Midterm Reviews, and Credentialing)

Education Responsibility• Organize conferences, workshops, and symposiums for three sections

o Pre-Registration

o On-site registration

o Create posters and brochures for marketing

o Organize catering

o Provide technical support to faculty

o Participate in planning

Education Required: High school diploma or equivalent.

Experience Required: Four years of administrative/secretarial experience. With preferred degree, no experience required. Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Company

The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2023 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.

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