Supervisor, Research Data Coordinator - GI Medical Oncology

The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2018 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.

The primary purpose of the Supervisor, Research Data Coordination position is to supervise and coordinate administrative and patient care services for the coordination of research studies. Impacts patient data for research studies.

KEY FUNCTIONS

Personnel Management:

Serve as a leader within the data coordinator group, leading by example on how to do various tasks. Is the first point of contact for data coordinators who have questions on how to do a particular task. Responsible for escalating concerns to the manager if challenging to resolve.

Mentors and precepts new data coordinators within the department. Serve as a resource for new data coordinators in how to do their job within the confines of research and the department.

Coordinates schedules, assignments and provides cross-coverage.

Monitors and assesses staff workload and productivity levels.

Conducts initial staff orientation and provides continuing education and training.

Conducts internal audits of protocols as requested.

Trains other support staff in study coordination to include providing training and guidance with regard to the policies and procedures related to clinical trial audits.

Maintains current scientific, technical and regulatory environment information.

Oversees the writing of abstracts, manuscripts and grants and the preparation of information and reports for grant submission.

Maintains a level of professional expertise and credibility through continuing education programs as shown by conference and class attendance records.

Participates in formal and informal instruction of professional nurses and other healthcare professionals regarding clinical research trials, and attends sectional conferences, outside conferences and workshops, computer classes within the institution as required.

Data/ Protocol Management:

Data Collection: Coordinates and maintains systems for data collection for protocols and non-protocol studies. Coordinates research samples to ensure proper collection and distribution and troubleshoots problems arising from sample collection and distribution. Establishes files/records can be easily be found by others. Computerizes files for tracking purposes. Visually reviews data for correctness and edits as necessary with RN oversight.

Audit Preparation: Assist Research Nurses with all research audits. Visually reviews data for correctness and edits as necessary with RN oversight. Visually reviews information to be filed in order to classify, files and purge information. Maintains schedules for timely submission of data to the funding sources and internal review committee. Develops and organizes protocol binders for active protocols.

Monitor Visits: Coordinates monitor visits, assists with start up meetings and is responsible for preparation of all case report forms completion prior to monitor visits. Accurately perform corrections to case report forms with oversight by RN.

Transcribing Data: Ensures accurately transcribed research data into the case report forms with five or less errors per page. Ensures that all adverse events, concomitant medications are transcribed accurately. Obtains outside medical records on protocol patients from various institutions and verifies all records are readable, accurate, and complete. Reviews all outside lab results for accuracy and completeness as specified by the protocol. Establishes a system for maintaining all CLIA certifications and lab logs for protocols.

Sample collection: Obtains outside pathology slides or request pathology slides within the institution following institutional guidelines and policies. Registered protocols on tissue station as required by institutional policy. Collects research blood samples and research tissue per protocol. Mails research tissue samples to designated sponsor or certified lab per protocol using the proper procedures for Shipping and Handling of Infectious and Biological materials.

Workflow optimization: Coordinates communication between the research nursing staff and protocol patients by conducting weekly phone calls to protocol patients, assisting with scheduling of protocol related tests and appointments. Verifies schedules with patients for accuracy and timeliness. May be involved in research collection and accurate logging in database.

Financial Management:

Performs research charge capturing which includes submitting research charges to GIMO research finance personnel in a timely manner per department procedures.

Verifies research procedures are ordered per protocol and coded as standard of care or covered by the research as outlined in the protocol coverage analysis.

Works closely with the post award finance team to ensure timely invoicing of sponsors.

Provides reports as requested.

EDUCATION

Required: High school diploma or equivalent.

Preferred: Bachelor's degree.

EXPERIENCE

Required: Seven years research study experience to include previous experience in a supervisory or lead role. With preferred degree, three years of required experience to include previous experience in a supervisory or lead role.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html