Division Administrator - Clinical Research Division

Seattle, Washington State
Based on experience
April 02 2019
Life Sciences
Position Type
Full Time
Organization Type


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

The Division Administrator - Clinical Research Division will oversee administrative services and manage special projects for the Clinical Research Division (CRD) and its research programs. The CRD is the largest division of Fred Hutch with 95 primary faculty, including laboratory-based and clinical/translational investigators, and staff of 635. Areas of broad responsibility will include directing CRD administration and operations, budget development and management, personnel management and human resource oversight, divisional shared resources, pre- and post-awards grants management, overall supervision of administrative personnel at the division and programmatic level, facilitating staffing support to the Division faculty, representation of the Division to the Center and community, and ensuring internal communications. This person will also work with the CRD Senior Vice President and Executive Committee in strategic planning and manage special projects within CRD, both internal and external, and including international operations as well as other projects of similar nature that may develop in the future.

The Division Administrator - Clinical Research Division will report directly to the Senior Vice President of the Clinical Research Division.




  • Communication: Clearly and persuasively communicate, listen and seek clarifications.
  • Initiative: Work independently and as part of a team; exhibit sound and accurate judgment, including prioritization and time management skills. Provide support to multiple team members simultaneously.
  • Results Orientation: Improve processes resulting in greater effectiveness and service.
  • Detail Orientation: Demonstrate accuracy and thoroughness; monitor own work to ensure quality and organization. Strong attention to detail while multitasking.
  • Diagnostic Information Gathering: Identify the information needed to clarify situations, seek information from appropriate sources, and use skillful questioning to draw out information when others are reluctant to disclose it.
  • Follow-through: Ensure that one’s own and others’ work and information are complete and accurate; carefully prepare for meetings and presentations; follow up with others to ensure that agreements and commitments have been fulfilled.
  • Professionalism: Approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments.
  • Cultural Leadership: Foster team morale and cultivate an environment of inclusion, both within CRD and across the Center.
  • Judgment: Possess excellent business and technical judgment. Have executive maturity and ability to exercise exceptional discretion with confidential information.
  • Planning and Execution: Think holistically and strategically and execute on key operational priorities. Proven ability to plan, organize, and manage business/operational opportunities such as leadership team meetings, reviews, and events. Delegate when appropriate.

Job Duties:


  • Manage the general and non-scientific administration of the CRD and its research programs. Ensure appropriate training, mentoring and supervision of the administrative staff.
  • Serve as the liaison between research scientists and administration to support the Division and Center.
  • Oversee the development of strategic, operational and business plans associated with the Division.
  • Represent the Division on Center-wide processes and administrative committees, such as with Senior staff, Division Administrators, and administrative partnership meetings.
  • Provide administrative support for the CRD Executive Committee and other CRD committee meetings.
  • Lead and participate in division-wide planning, long-range financial planning, major equipment acquisitions, and new initiatives in conjunction with administration and colleagues in other scientific divisions.
  • Represent and advocate for Division interests via administrative partnership meetings and administrative committees, delegating as necessary.
  • Ensure current resource needs (IT, space, staff, etc.) are met and future projects needs are anticipated.
  • Perform specific duties and responsibilities on behalf of the Division Senior Vice President as requested.


  • Oversee the preparation, management, and monitoring of the Division's annual budget.
  • Oversee the pre- and post-award management of grants and contracts.
  • Oversee the negotiation and management of subcontracts/sub-agreements associated with the above functions.


  • Support the development of effective and compliant scientific collaborations associated with assigned projects, particularly those involving outside entities and the consortium.
  • Act as a program spokesperson in support of CRD efforts to educate other organizations including governmental entities regarding division/program operations.

HR Management

  • Provide HR oversight of CRD staff.
  • Provide advice and support to faculty, staff, and other Center administrative and leadership groups as requested.
  • Oversee the Division's human resource and personnel functions including annual staff and faculty merit review processes, employment requisitions and personnel actions, classification review, disciplinary actions, and staff training and development planning.



  • A bachelor’s degree or equivalent relevant experience is required.
  • A minimum of five years of progressively responsible administrative management experience, including grant and contract budgeting, supervision, and planning in a health care, research, biotech or governmental agency environment is required.
  • Experience managing extramurally funded environments, especially NIH grant systems and industry-funded studies.
  • Knowledge and high-level experience in research administration, strategic planning and business practices are necessary.
  • The ability to manage a diverse team, think creatively and globally, project future needs, and be attuned to the day-to-day division operations is critical to success in this position.
  • Excellent interpersonal and communication skills, both verbal and written, are essential to this position.
  • The successful candidate will promote scientific excellence and be responsive to the needs of the Division and Center mission.


  • An advanced degree in a scientific field or administration (PhD, MBA, MPA or similar) is preferred.

Please submit a resume, one-page cover letter, and a diversity statement to be considered for this position. Review the statement and applicant guidelines below for more information about our commitment to diversity and inclusion. Applications that do not include a Cover Letter and a Diversity Statement will not be forwarded to the search committee for consideration.

Diversity and Inclusion Statement

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring new ways of seeing the world and solving problems.

Fred Hutch is committed to ensuring that all candidates hired share our commitment to diversity and inclusion. In order to identify candidates who share this vision, we request candidates submit a personal statement describing their experience and commitment to these issues of diversity and inclusion.

The search committee will consider a candidate’s statement as part of a comprehensive and transparent evaluation of their qualifications. Applications that do not include a Diversity and Inclusion Statement will not be forwarded to the search committee for consideration.

Applicant Guidelines

The Diversity and Inclusion Statement may include:

  • Description of the candidate’s commitment to diversity and inclusion.
  • Demonstration of candidate’s understanding of the importance of diversity and inclusion.
  • Description of your past efforts, as well as future plans to advance diversity, equity, and inclusion.

Preferably, candidates will leverage examples from both their personal as well as professional life. This may include how these topics are integrated into the process or fabric of your approach to operational or scientific problems or their applicability to underserved populations. Please limit responses to 250 words or less.


Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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