Associate Clinical Trials Billing Analyst

Monrovia, California
March 21 2019
Life Sciences
Position Type
Full Time
Organization Type
Thank you for your interest. Please note, the purpose of this posting is to recruit for on-going and future positions. We invite you to also view our current openings.

About City of Hope

City of Hope, an innovative biomedical research, treatment and educational institution with over 6,000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research. City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation's leading cancer centers that develops and institutes standards of care for cancer treatment.

Position Summary

The incumbent coordinates and executes the financial billing of clinical trials. Responsible for compilation of statistical, fiscal and metric data as it relates to clinical trial activities. Assists with clinical trial billing special projects. Ensures timely invoicing, disbursing, tracking, and monitoring of cash flows on sponsored trials.

Key Responsibilities include:
  • Responsible for the compilation of data and preparation of statistical and fiscal reports as they relate to clinical trial activity on a monthly/yearly basis.
  • Responsible for post award invoicing including patient care costs billing of industry sponsored clinical trials.
  • Responsibilities include reviewing contract budgets, study calendars and posting expenses to clinical trials. Provide accurate and timely financial status reports to the study teams, PIs and business managers.
  • Ensure timely clinical trial account invoicing to sponsor matching protocol driven procedures with patient accruals to ensure timely and appropriate invoicing and reimbursement. Ensure timely payment of internal and external invoices.
  • Assists with ongoing review of internal processes to streamline or create new more efficient processes; assist in executing process changes and assist with overseeing to completion.
  • Assist with policies and procedures, both design and implementation, as they relate to compliance with laws, Medicare Coverage Analysis, National Coverage Decision, statutes and regulations dealing with clinical trial billing issues.
  • Ensure timely deposit, correct allocation, reconciliation and distribution of revenue. Notify Principle Investigators, Business Managers, and other internal COH departments.
  • Monitor cost center activities on an ongoing basis and reconcile cost center balances at the end of a trial working with departmental business managers and Grant Accounting to ensure timely account closure.
  • Provide cash flow management, including timely disbursement of sponsored clinical trial account funds according to the approved budget.
  • Resolve account balance discrepancies between sponsors and COH departments.
  • Interact with all levels of management and personnel to provide useful information, guidance and integrity to the clinical trial finance activities.
  • Maintain professional growth and development. Keeps abreast of latest trends in the area of reimbursement and other compliance related assignments.
  • Follows established City of Hope and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality.
  • Performs other related duties as assigned or requested.

Basic education, experience and skills required for consideration:
  • Must have Bachelor's degree or equivalent combination of education and experience;
  • Must have 1+ years of experience in a Basic Research/Clinical Research environment within a healthcare or academic organization;
  • Must have analytical skills;
  • Must have excellent interpersonal skills to deal with sponsors, doctors, attorneys, vendors, other departments;
  • Must have excellent written and oral communication skills;
  • Must demonstrate attention to detail;
  • Must be able to manage multiple competing demands;
  • Must be able to proactively negotiate priorities;
  • Must demonstrate consistent and successful follow through on issues and problems;
  • Must be proficient in MS Office and able to use iRIS.

Preferred education experience and skills:
  • Working knowledge of clinical trial invoicing and budgeting;
  • CPA preferable;
  • Medical terminology helpful;
  • Clinical trial budget experience helpful.

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

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