Senior Research Compliance Training Specialist

Monrovia, California
March 20 2019
Position Type
Full Time
Organization Type
About City of Hope

City of Hope, an innovative biomedical research, treatment and educational institution with over 6000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research. City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation's leading cancer centers that develops and institutes standards of care for cancer treatment.

Position Summary

Under the supervision of the Director, Laboratory Research Protections, this position is responsible for coordinating, conducting and facilitating training requirements and needs for animal users and managing the IACUC Post Approval Monitoring (PAM) Program to ensure compliance with all federal, state, and local regulations, City of Hope IACUC policy, and AAALAC recommendations. This position requires frequent interaction with Principal Investigators and laboratory staff.

Key Responsibilities include:

Conduct and Coordinate Training
  • Conducts trainings to include, but not limited to, new IACUC member orientation, animal user workshops, orientation for new faculty and laboratory staff, summer student educational opportunities, and one-on-one training of animal users in various procedures including, but not limited to, SC, IP, IV injection, oral gavage, and blood collection.
  • Retrains investigators and staff on IACUC policies and regulatory requirements as a result of any Post Approval Monitoring findings.
  • Provides refresher hands-on training as a result of Post Approval Monitoring observations.
  • Develops and maintains training resources in collaboration with the Center for Comparative Medicine.
  • Participates in campus-wide animal care and use training seminar presentations and manages the CITI course offerings.

Post Approval Monitoring
  • Manages the IACUC Post Approval Monitoring (PAM) Program in order to support a culture of care focused on animal welfare and ensure research is being conducted in compliance with approved IACUC protocols, IACUC policies and applicable federal, state and local regulations. To this end, the Senior Research Compliance and Training Specialist conducts PAM visits to review approved protocols with the investigator/laboratory staff, identifying instances of protocol drift or deviation and observes procedures to evaluate proficiency and compliance.
  • Makes recommendations to the IACUC for corrective actions and assists investigators with implementation of any corrective actions.
  • Maintains documentation of PAM visits and drafts reports for review by the IACUC.
  • Develops checklists, guidelines, Standard Operating Procedures, and other documents to support the PAM Program.

Non-Compliance Issues
  • Reports any non-compliance issues or animal welfare concerns to the IACUC in accordance with institutional policy.
  • Participates in non-compliance investigations, as needed.

Serve as Liaison Between IACUC and Research Community
  • Serves as liaison between the investigators/laboratory staff and the IACUC, disseminating IACUC policies, guidelines and best practices to the lab members.
  • Facilitates a collegial and educational partnership with investigators and laboratory staff.
  • Liaises with the IACUC to report PAM observations and findings.
  • Liaises with the IACUC Administrative Staff to facilitate any submissions needed as a result of PAM observations.

Policy Development
  • Drafts and updates institutional policies to ensure compliance with federal, state and local regulations related to animal research.

Metrics and Reporting
  • Develops metrics and regular reporting for training compliance and frequency/number of PAM visits and aligns these to industry best practices.
  • Tracks and evaluates trends observed during PAM visits.

  • Identifies protocols which may benefit from PAM.
  • Provides regular PAM reports to the IACUC and makes recommendations on corrective actions in the event of protocol drift, non-compliance, or animal welfare issues. Reviews and verifies that IACUC-mandated training requirements have been met for animal users listed on IACUC protocols.
  • Works closely with other members of the Laboratory Research Protections Office to coordinate the IACUC semi-annual inspection and program review process.

System and Website Updates
  • Maintains and updates the PAM section and training resources on the IACUC website.
  • Makes recommendations and coordinates with the Analytics and Decision Support team to update and customize iMedRIS, as needed.

Supporting the Director
  • Participates, as needed, in regulatory agency site visits and audits related to animal research.
  • Analyzes audit findings and works closely with the LRP Director, LRP Office and IACUC to determine if any corrective actions need to be taken by the institution.
  • Assists LRP Director and LRP Office in preparation of regulatory documents, including OLAW Assurance and AAALAC program description.

  • Follows established City of Hope and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality.
  • Performs other related duties as assigned or requested.

Basic education, experience and skills required for consideration:
  • Must have bachelor's degree in a science or education related field. Experience may substitute for minimum education requirements;
  • Must have five to seven years of applicable experience in a laboratory animal research setting, knowledge of animal research procedures and techniques used in a research setting;
  • Must be skilled in laboratory animal care, medicine and equipment operation;
  • Must have ability to work independently with minimal supervision;
  • Must have knowledge of regulations (Animal Welfare Act and Regulations, the ILAR Guide for the Care and Use of Laboratory Animals, and the PHS Policy), AAALAC accreditation standards;
  • Must be observant, detail oriented, and communicate effectively with a diverse group of personnel, and display tact, maturity and consideration;
  • Must have effective interpersonal skills to deal with complex, sensitive and confidential material with PIs, administrative personnel, and research personnel.

Preferred education, experience and skills:
  • Master's degree or higher in a science or education related field;
  • 10+ years of applicable experience in a laboratory animal research setting, knowledge of animal research procedures and techniques used in a research setting;
  • Teaching and training skills;
  • Courses/training in AALAS Learning Library, CITI;
  • AALAS certified at Laboratory Animal Technologist level;
  • Registered Veterinarian Technician (RVT); AALAS Certified Manager of Animal Resources.

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

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