Director of Administrative Operations (Administrative Officer) – Advanced Science Research Center

CUNY Graduate Center Advanced Science Research Center
New York City, New York (US)
Salary commensurate with education and experience
October 12 2018
Other, Other
Position Type
Full Time
Organization Type

Director of Administrative Operations (Administrative Officer) – Advanced Science Research Center
Job ID: 19522
Compensation: Salary commensurate with education and experience
Closing Date: October 30, 2018 

Reporting to the Executive Director/Associate Dean for the Sciences, the Director of Administrative Operations will support the Executive Director in facilitating the day-to-day operations across the ASRC's scientific and administrative units (e.g.; legal, financial, health and safety, etc.). The Graduate Center’s Advanced Science Research Center (ASRC) is a. 200,000 square-foot facility in upper Manhattan, designed to promote interdisciplinary collaboration among scientists in five areas of research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

Based at the ASRC location in Harlem, the incumbent will supervise staff and work closely with the five scientific initiative Directors and Core Facility managers to provide the necessary assessments and improvements, on an ongoing basis, to ASRC's infrastructure, communication, facilities, and events management.

Duties include but are not limited to:
- Conducts regular reviews of business models, budgets, and administrative issues of Core Facilities.
- Coordinates communication between the Initiatives and Cores and various operations in the ASRC, the Graduate Center; CUNY Central, and other New York-area institutions as needed.
- Works with colleagues at the Graduate Center and the ASRC to establish and chair operations-related committees as needed (e.g. Compliance, Health & Safety, Communications, Events, Facilities, etc.).
- Serves as a resource for faculty and administrators regarding the Graduate Center’s and CUNY’s policies and procedures.
- Conducts research, analysis, and strategic planning for ASRC initiatives and special projects.
- Serves as a liaison with CUNY’s technology transfer office in relation to IP protection.
- Assists with the hiring of new ASRC employees.
- Supervises the ASRC Director of Facilities and coordinates space allocation requests.
- Represents the ASRC at meetings with internal colleagues and external colleagues and stakeholders.
- Performs other duties as assigned.

The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including ASRC.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

CUNY Title Overview:
- As a senior staff member in a large academic or administrative department, division, or school, manages operations and administration, participates in planning and setting priorities, and oversees related projects to ensure their success.  
- Works with management to create short- and long-term business plans, including operational, organization, and financial aspects. 
- Works with management and others to develop and implement operating policies and procedures. 
- Manages the ongoing financial, operational, and staffing activities of the department. 
- Manages operating budget and performs analysis and reporting to support decision-making. 
- Oversees legal, safety, fiscal, and other compliance requirements. 
- Oversees facilities, technology, and materials utilized in the department, coordinating with appropriate Campus services. 
- Works with other Campus or University units to coordinate and plan fund-raising, grants, marketing, communications, and outreach activities. 
- Independently carries out a portfolio of responsibilities under the department's purview, such as managing committees, securing approvals, and providing communications. 
- Performs related duties as assigned.

Bachelor's Degree and eight years' relevant experience required.

A preferred candidate should have:
- Ph.D. degree.
- Experience working in a scientific administration and/or in a scientific operation.
- Knowledge of equipment associated with scientific research.
- Strong written and verbal communication skills.

How to Apply:
1. Please apply using the link below: 
Click on "Apply Now" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Make sure to upload a cover letter, CV, and contact information for three (3) professional references (name, title, and organization). Please upload all documents as one file, in PDF or Word format.
2. Go to and search for Job ID 19522.

Equal Employment Opportunity:
CUNY encourages people with disabilities, minorities, veterans and women to apply.  At CUNY, Italian Americans are also included among our protected groups.  Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.