Senior Administrative Assistant, Global Clinical Trial Organization

Montreal (Kirkland), QC, CA
April 16 2018
Organization Type
Requisition ID: ADM009267

The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where Merck has codified its 125-year legacy. With a diversified portfolio of prescription medicines, vaccines and animal health products, Merck’s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.   Merck’s Global Human Health (GHH) Division abides by a "patient first, profits later" ideology. Results-driven and ambitious, this team of individuals represents a functional balance between meeting company objectives and the needs of people around the world. The division is comprised of sales and marketing professionals who are passionate about their role in bringing Merck's prescription medicines, vaccines, and other medical products to our customers worldwide.  The position reports to the Executive Director, Clinical Research. The Senior Administrative Assistant works with the Executive Director to create an efficient, organized workplace, and to provide general support to the team.  The primary activities include, but are not limited to, the following:
  • Provides general administrative support, as needed,
  • Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
  • Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills.
  • Assembles and analyzes confidential information, prepares reports/ presentations, agendas and correspondence of varying degrees of complexity.
  • Develops reports, presentations, tables, graphs, correspondence and conducts light research using appropriate software.
  • Coordinates special projects.
  • Manages the supplier payment process, including purchase orders, purchase requisition reconciliation, invoice processing and follow-up of related issues.
  • Manages Corporate credit cards (p-Card and meeting card) and processes related expense reports.
  • Maintains the Executive Directors’ calendars and daily schedule, organizes meetings and makes travel arrangements.
  • Interacts with senior level individuals both within and outside of the Company, locally and globally.
  • Assists the Executive Director in tracking budgets, YTD reports, preparing accruals, as required. Opens purchase orders and ensures accuracy of invoices received and updates purchase order balances in a timely and accurate manner.
  • Organizes departmental meetings and international visits as needed (including coordination of  travel arrangement logistics).
  • Maintains the database on absenteeism and vacation.
  • Responsible to demonstrate full knowledge of and compliance with all Merck policies, including, but not limited to, the Merck Code of Conduct, “Our Values and Standards”.

  • High School Diploma, a DEC in Office Technology or its equivalent would be an asset
  • More than five years of relevant experience
  • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) is essential. 
  • Knowledge of  SAP/COMET
  • Language: Bilingual (French and English), written and oral
  • Experience processing Corporate Credit Cards
  • SAP experience: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms
  • Professional communication skills
  • Demonstrates the following leadership behaviors:
  • Business acumen: Understands the functioning of the company
  • Communications: Communicates openly and honestly, considering other points of view in order to respond appropriately
  • Continuously learns:  Keeps current with business changes
  • Creativity and innovation: Ability to promote new things, such as introducing a previously unknown or untried solution or procedure to the department
  • Diversity: Committed to ensuring and fostering, throughout our workforce, an environment in which diversity is valued and respected
  • Flexibility: Adapts and works effectively within a variety of situations, and with various individuals or groups
  • Problem solving: Plans and organizes work independently, in an efficient and effective manner to meet objectives
  • Teamwork: Ability to work cooperatively with others
  Your role at Merck is integral to helping the world meet new breakthroughs that affect generations to come, and we’re counting on your skills and inventiveness to help make meaningful contributions to global medical advancement. At Merck, we’re inventing for life.  Our employees are the key to our company's success. We demonstrate our commitment to our employees by offering a competitive and valuable rewards program. Merck's benefits are designed to support the wide range of goals, needs and lifestyles of our employees, and many of the people that matter the most in their lives. Merck is an equal opportunity employer, proudly embracing diversity in all of its manifestations.   Search Firm Representatives Please Read Carefully: Merck is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Merck via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Merck. No fee will be paid in the event the candidate is hired by Merck as a result of the referral or through other means.

Job: Administrative Svcs Generic
Other Locations:
Employee Status: Regular
Travel: No
Number of Openings:
Shift (if applicable):
Hazardous Materials:
Company Trade Name: Merck

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