Executive Secretary

Upper Gwynedd, PA, US
April 13 2018
Organization Type
Requisition ID: ADM009364

Merck & Co., Inc. Kenilworth, N.J., U.S.A. known as Merck in the United States and Canada, is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where Merck has codified its legacy for over a century. Merck’s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.

Merck’s Global Human Health (GHH) Division abides by a “patient first, profits later” ideology. Results-driven and ambitious, this team of individuals represents a functional balance between meeting company objectives and the needs of people around the world. The organization is comprised of sales and marketing professionals who are passionate about their role in bringing Merck's prescription medicines, vaccines, and other medical products to our customers worldwide. 

We are currently recruiting for a Senior Administrative Assistant to support a group of  (3) Executive Directors in the Oncology Market organization.  This position will be based in Upper Gwynedd, PA. 


The primary activities include but are not limited to the following:

• General Secretarial/Clerical duties constitute approximately 50% of job responsibilities. 

• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments. 

• Works in teams or independently as needed and as relevant to complete work assignments and various tasks. 

• Assists team with designated tasks on a prioritized basis and problem solves when appropriate 

• Encourages self-sufficiency and trains team members as appropriate 

• Calendar scheduling/planning of complex meetings; coordinating and scheduling complex multi-leg and international travel arrangements.Looking proactively through calendars and identifying and communicating conflicts – ahead of each week.

• Completing complex/international travel expense reports in a timely fashion

• Communication Skills must be at a level to effectively interact with Merck executives and internal/external clients to maintain workflow. 

• Respects the importance of maintaining confidentiality and appreciation of professionalism

• Assists with on interview scheduling and on-boarding of new hires

• Occasionally produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills. 

• Occasionally develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software. 

• Occasionally coordinates special projects.


Education Minimum Requirement: 

• Required:  High School Diploma 

• Preferred:  Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience and Skills: 

• Minimum of (8) years Administrative Assistant experience 

• Minimum of (3) years Executive Administrative experience supporting senior executives  (Sr. Director, Executive Director, VP or above)  

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices 

• SAP experience processing:  Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP  

• Experience scheduling complex travel arrangements including multi-leg domestic and international travel

• Demonstrated experience with processing of Visas/Passports. 

• Advanced secretarial/clerical abilities with a history of high performance 

• Documented experience as a strong performer in current and past positions  

• Ability to handle and prioritize a large number of simultaneous assignments 

• Experience with event planning and coordination  

• Extraordinary attention to detail 

• Outstanding communication and people skills 

• Experience with financial and budget tasks

Your role at Merck is integral to helping the world meet new breakthroughs that affect generations to come, and we’re counting on your skills and inventiveness to help make meaningful contributions to global medical advancement. At Merck, we’re inventing for life. 


If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to staffingaadar@merck.com.


Search Firm Representatives Please Read Carefully: 

Merck & Co., Inc. is not accepting unsolicited assistance from search firms for this employment opportunity.  Please, no phone calls or emails.  All resumes submitted by search firms to any employee at Merck via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Merck.  No fee will be paid in the event the candidate is hired by Merck as a result of the referral or through other means.


Visa sponsorship is not available for this position.


For more information about personal rights under Equal Employment Opportunity, visit:


            EEOC Poster

            EEOC GINA Supplement 

Job: Administrative Svcs Generic
Other Locations:
Employee Status: Regular
Travel: No
Number of Openings:
Shift (if applicable):
Hazardous Materials:
Company Trade Name: Merck

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