Administrative Assistant 14/16/18

Employer
Merck
Location
United States, US
Posted
April 12 2018
Discipline
Other
Organization Type
Pharma
Requisition ID: MER000280

Merck & Co., Inc. Kenilworth, N.J., U.S.A. known as Merck in the United States and Canada, is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where Merck has codified its legacy for over a century. Merck’s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.  Function:
  • Under the supervision of Director(s)/Manager(s), performs secretarial, clerical, administrative and related duties.
  • Equipment:
  • Fax, duplicating equipment, printer, computer, MVX, teleconference/video equipment, shredder, delivery services, scanner
  • Duties:
  • Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem solving skills.
  • Review priorities with management as necessary.
  • Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements.
  • Requires basic knowledge of Company policies and practices.
  • Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as, specialized terminology commensurate with the position.
  • Interact with internal and external clients.
  • Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets.
  • Coordinate regular travel arrangements, basic domestic and international.
  • Write or answer routine correspondence as directed; i.e., form letters with mail merge.
  • Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management.
  • Ensure accuracy (i.e., proofreading, grammar).
  • Maintain databases, general and department or Division specific applications.
  • Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports.
  • Use EZ Buy (order departmental supplies); EZ Expense, prepare routine disbursements, follow up on invoices.
  • Occasionally travel in the position.
  • Multitask daily.
  • Support the HR hiring process in filling open positions on the team.
  • Assist with special projects and other duties as assigned by the department as needed.
  • Perform other work as assigned, including work within your classification throughout the bargaining unit
  • Qualifications

    Education 
  • High School Diploma or equivalent 
  • Required: 
  • Word processing software (e.g., Microsoft Word)
  • Email/calendar/scheduling software (e.g., Microsoft Outlook)
  • Presentation software (e.g., Microsoft PowerPoint)
  • Spreadsheet software (e.g., Microsoft Excel)
  • 1-3 years Secretarial Experience or equivalent

  • Note : This is a Merck Union represented role  Our employees are the key to our company’s success.  We demonstrate our commitment to our employees by offering a competitive and valuable rewards program.  Our Company’s benefits are designed to support the wide range of goals, needs and lifestyles of our employees, and many of the people that matter the most in their lives.  If you need an accommodation for the application process please email us at staffingaadar@merck.com.  Search Firm Representatives Please Read Carefully: Merck & Co., Inc. is not accepting unsolicited assistance from search firms for this employment opportunity.  Please, no phone calls or emails.  All resumes submitted by search firms to any employee at Merck via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Merck.  No fee will be paid in the event the candidate is hired by Merck as a result of the referral or through other means. Visa sponsorship is not available for this position. For more information about personal rights under Equal Employment Opportunity, visit:             EEOC Poster            EEOC GINA Supplement

    Job: MERCK INDEPENDENT UNION
    Other Locations:
    Employee Status: Regular
    Travel: No
    Number of Openings:
    Shift (if applicable):
    Hazardous Materials:
    Company Trade Name: Merck

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