Specialist, Publication Coordinator Job

Gwynedd, PA, US
October 12 2017
Organization Type
Requisition ID: SCI004552

Merck & Co., Inc. Kenilworth, N.J., U.S.A. known as Merck in the United States and Canada, is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where Merck has codified its legacy for over a century. Merck’s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.

Merck is on a quest for cures and is committed to being the world’s premier, most research-intensive biopharmaceutical company. Today, we’re doubling down on this goal. Merck Research Laboratories is a true scientific research facility of tomorrow, and will take Merck’s leading discovery capabilities and world-class small molecule and biologics R&D expertise to create breakthrough science that radically changes the way we approach serious diseases. 

The Publication Coordinator will work closely with Publication Managers, agency partners, and internal and external  publication stakeholders to assist with tracking, database entry, reports, updates, budgets, and communication of Global Scientific and Medical Publications Department (GSMP) projects and outputs.

Primary activities include, but are not limited to, with minimal supervision:

  • Attend publication team meetings for planning knowledge and assist Publication Manager with note taking and meeting summary.

  • Assist the Publication Manager in development and maintenance of publication plan slide decks.

  • Assist with congress plan activities including maintenance of presentation trackers, document trafficking, author travel request management, archival of final versions, and QR code process.

  • Manage document flow to/from internal and external service providers,  joint venture document review, and clearance and independent manuscript review.

  • Tracking and reporting of unsupported internal and external publication projects such as those from academic research organizations, cooperative groups, joint ventures, and independent study initiatives.

  • Datavision record maintenance, document posting, maintenance of journal and congress listings.

  • Assist with Datavision agency financial management and reporting.

  • Assist with medical communications agency contracting and budget management, reference requests, bibliography management, posting of study data packages for author access, and delivery of protocol documents to journals.

  • Assist with publication compliance-related activities and ensure that department-managed documents and archives comply with established company standards.

  • Develop and maintain publication SharePoint/Engagezone site for a therapeutic area.



  • A Bachelor's Degree in a scientific discipline.


  • A minimum of three (3) years of work experience in either clinical research, a medical communications agency, laboratory research, scientific affairs OR knowledgement management.  

  • Advanced interpersonal and written communication skills. 

  • Excellent project management and organizational skills to manage competing timelines and projects.

  • Proficiency in Microsoft applications.



  • Publication management software applications experience a plus.  


Your role at Merck is integral to helping the world meet new breakthroughs that affect generations to come, and we’re counting on your skills and inventiveness to help make meaningful contributions to global medical advancement. At Merck, we’re inventing for life. 


If you need an accommodation for the application process please email us at staffingaadar@merck.com.


Search Firm Representatives Please Read Carefully: 

Merck & Co., Inc. is not accepting unsolicited assistance from search firms for this employment opportunity.  Please, no phone calls or emails.  All resumes submitted by search firms to any employee at Merck via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Merck.  No fee will be paid in the event the candidate is hired by Merck as a result of the referral or through other means.


For more information about personal rights under Equal Employment Opportunity, visit:


            EEOC Poster

            EEOC GINA Supplement 

Job: Scientific Affairs
Other Locations:
Employee Status: Regular
Travel: Yes, 5 % of the Time
Number of Openings:
Shift (if applicable):
Hazardous Materials:
Company Trade Name: Merck

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